[1OFFICE] PERIODIC FEATURE UPDATES – SEPTEMBER 2025
Dear Valued Customers, 
1Office would like to thank you for your trust and for using our services. To enhance product quality, we are constantly researching and developing new features to ensure you always receive the best product.
In 09/2025, we are upgrading the following features:
1. Digital Signature
1.1. Remember signing order selection when creating a digital signing profile
Purpose:
The system adds a feature to remember the signing order selection, helping users create digital signing profiles more conveniently — the system will remember the user’s most recent signing order choice (Flexible signing / Sequential signing).
Change Details:
In the Participants tab of the Digital Signing Profile popup, the system will automatically set the signing order based on the user’s most recent selection.
Example: When a user creates a signing profile with the “Sequential signing” option, the system will automatically save that choice and set it as the default for future use.
1.2. Lock file editing when the digital signing profile is in the Approved state (optional)
Purpose: The system is updated with a feature to prevent the risk of content being edited after someone has approved it, ensuring the profile’s integrity.
Change Details:
In the Information tab of the Digital Signing Profile popup, a “Do not allow editing after approval” checkbox has been added when creating a new Digital Signing Profile.
If checked:
- The Digital Signing Profile can only be edited when in the Pending Approval state.
- When the Digital Signing Profile changes to the Approved state, editing will not be allowed.
If not checked:
- The Digital Signing Profile can be edited normally, regardless of its approval state.
Note: This option does not apply to Digital Signing Profiles that are part of a workflow
2. Documents:
2.1. Add an Add button to the action group for document forwarding
Purpose:
This upgrade helps users (clerks, management, department heads/deputies) quickly add more recipients when forwarding documents, without having to search for names in a list.
Change Details:
An Add action button has been added to the Forward Document section.
- If there is only one Add node → clicking it will directly open the add form.
- If there are multiple Add nodes → clicking it will open a list of nodes for the user to choose from.
3. Human Resources
3.1. Update the Passport Issuing Authority tab in Employee Profile Settings
Purpose:
Adding this tab helps users enter data accurately, facilitating profile management and related procedures.
Change Details:
In the Settings section of Employee Profile, the administrator hovers over the Employee Profile item and selects Passport Issuing Authority. The administrator can add to the Passport Issuing Authority list as needed by creating a new entry.
3.2. Add Work Permit Information and Visa / Temporary Residence Information sections
Purpose:
Adding these two information fields helps users enter data accurately, enabling complete and quick management of employee profiles and legal reports.
Change Details:
Two information fields have been added to the Create / Edit employee profile section. In the Work Permit Information and Visa / Temporary Residence Information sections, users can enter the Permit Number, Issue Date, and Expiry Date.
4. Add a function to get keywords from the timesheet for KPI formulas
Purpose: The additional function allows users to write KPI formulas based on timekeeping data (e.g., standard workdays).
Change Details
In the Create New KPI Criterion form, when the user selects By formula as the KPI result calculation method, the system adds the ATTENDANCE_VALUE function to the Result Calculation Formula field
Added function:
- ATTENDANCE_VALUE(, )
- Returns a numeric data type.
- The time frame and employee will be based on the KPI evaluation period.
- Example: ATTENDANCE_VALUE(“Timesheet_2025”, “WORKDAYS”)
5. Allow Admins to sort the order of User Groups
Purpose:
This additional setting helps administrators easily sort groups for forwarding, allowing for faster selection of frequently used groups.
Change details:
In the User Group tab within System Settings, the following have been added:
– Up / Down actions to change the order of user groups.
– When creating/editing a group, a “Select save location” field has been added with the following options:
- Save to the top of the list
- Save to the bottom of the list
- Save after [list of existing groups] (e.g., “Save after group ABC”)
We hope these new upgrades will bring you a better experience when using the 1Office software. If you have any comments, suggestions, or questions, please contact us through the following channels:
- Customer Support Hotline: 1900 3313
- Email: support@1office.vn
- Live chat on the Ticket software
- 1Assistant Chatbot
We sincerely thank you for your continued trust and support of our services.
Best regards,
The 1Office Product Development Team.
