Where to Register for the Fastest, Highest-Quality Digital Signature

Currently, most businesses need to use digital signatures due to the outstanding features this new signing method offers. If your business is still unsure where to register for a digital signature, or which agency/unit/organization to choose to ensure quality and reliability, then this article is the answer.

1. Why must businesses use digital signatures?

1.1 What is a digital signature?

A digital signature is a form of electronic signature created by transforming a data message using an asymmetric cryptography system, which allows a person who has the original data message and the signer’s public key to accurately verify it. A digital signature acts like a personal signature for an individual or a company seal for a business and is legally recognized.

Read more: The 4 most common types of digital signatures today

1.2. Why must businesses use digital signatures?

Legal regulations mandating the use of digital signatures

According to the provisions in Clause 4, Article 1 of Law No. 21/2012/QH13 issued on November 20, 2012, amending and supplementing Clause 10 to Article 7 of the Law on Tax Administration No. 78/2006/QH11, from July 1, 2013, businesses located in provinces/cities with information technology infrastructure are required to declare taxes online. Specifically:

“If the taxpayer is a business organization in an area with information technology infrastructure, they must declare, pay taxes, and transact with the tax authority through electronic means in accordance with the law on electronic transactions.”

In addition, according to Article 5 of Circular 180/2010/TT-BTC, to declare taxes online, each business only needs one digital signature, an email address that ensures stable communication over the Internet, and to complete the registration procedure with the Tax authority for using the electronic tax declaration form.

Using digital signatures is the trend in electronic transactions

With the development of information technology, electronic transactions are becoming more and more popular. In the near future, electronic transactions will be the primary method of transaction for both individual and business customers. The digital signature is the seal that helps businesses and individuals authenticate electronic transactions. 

Digital signatures help optimize costs and time

Digital signatures help businesses almost completely change traditional signing methods. Instead of circulating documents and signing by hand, transacting parties can sign digitally quickly and accurately. Businesses will cut costs for printing and storing documents, texts, contracts, etc.

2. What factors should you base your choice of digital signature on?

2.1. Registering for a digital signature based on price

Currently, the prices of digital signature packages from various providers differ depending on the digital signature brand and the provider you choose. When registering for a digital signature, you should note the following:

• Does the price provided by the unit include VAT?
• Does the price include installation service fees and user guides? What is the final price your business has to pay?
• Are there any other additional costs? (Installation fees, support…)

2.2. Registering for a digital signature based on product quality

There are many providers on the market offering various types of digital signatures such as USB tokens, online digital signatures, and HSM. However, when registering, you need to research the product quality. You need to know what features each product has and whether it is truly suitable for your business. Currently, most businesses prefer to use online digital signatures because of the superior features this product offers.  

2.3. Registering for a digital signature based on support services

There are many individual digital signature providers on the market with prices lower than the general average. However, many agents and providers, after selling you a digital signature at a much cheaper price, often leave you to deal with errors encountered during use without any guidance or support. Many businesses, due to long waits for support that affect their progress and disrupt work, have had to reluctantly buy a new digital signature. 

Therefore, businesses need to ensure that the provider’s support service is good and can provide assistance whenever the business encounters a problem during use. To verify if the digital signature service is good, you can contact the provider’s hotline or fan page for a consultation. If their customer care service is good, you should consider choosing them.

4. 1CA – The superior digital signature solution from 1Office 

1Office is trusted by a community of over 3,500 businesses. It is a pioneer in the field of business digital transformation and the application of digital signature features to help businesses optimize their operating costs. Let’s review the outstanding features of the 1CA digital signature:

Integrated 1CA helps connect business operations more tightly

In addition to creating a closed working ecosystem for businesses including Workplace, CRM, and HRM, 1Office has now added a digital signature feature to enhance the customer experience and increase their competitive advantage. Moreover, integrating the digital signature feature into the 1Office software will help create a closed, centralized, and synchronized process, saving time for users because all data is automatically synchronized. 

1CA – Sign multiple documents at once

The software allows signing up to hundreds of documents simultaneously. This is an extremely practical feature that helps leaders resolve internal operations quickly, in just 1/10th of the time it would take to process manually. This allows leaders to focus on more important business strategies.

1CA – Ensures data safety and security

With Cloud storage technology (cloud computing platform), it helps store a large volume of documents with high security. Only senior management departments can sign or make changes, while other levels can only view (due to permission settings in the process), which helps prevent data from being altered, stolen, etc.

Professional consulting and customer care support team

1Office always prioritizes the customer experience. The 1Office consulting and customer care team is always ready to support customers 24/7. To receive more detailed advice on the 1CA digital signature feature of 1Office, please leave your information, and we will contact you as soon as possible.

If you are wondering where to register for a digital signature quickly and reliably, you can consider the 1CA digital signature feature from 1Office. Register now to receive special offers from 1Office!

For more information about the 1CA digital signature feature of 1Office, customers can visit the website: https://1office.vn