How did IIG Vietnam effectively manage 300 employees?

With over 21 years of development in the education industry, IIG Vietnam Education Organization has increasingly affirmed its position in Vietnam and the region. More than 500 large companies and corporations have trusted IIG Vietnam with the task of assessing the quality and training the English and IT skills of their employees. To achieve the success it has today, a representative of IIG Vietnam’s leadership stated that it is thanks to a smart and flexible human resource management strategy.

Ms. Nguyen Vu Hong Anh – Deputy General Director of IIG Vietnam Education Organization, said: “IIG Vietnam operates in the education sector and has a system spanning provinces and cities such as Hanoi, Da Nang, and Ho Chi Minh City. Therefore, we have 4 major personnel issues to solve. First, employee information data is scattered in many places. Second, recruitment tasks arise frequently. Third, timekeeping and payroll are not synchronized and are prone to errors. Finally, there is the issue of remote communication and employee connection.”

To solve these 4 problems, IIG Vietnam chose the 1Office software. After automating the business on 1Office, the company has streamlined the workflow of the Human Resources Department. At the same time, other departments have also significantly reduced their daily time and workload.

Large Employee Database – Centralized Management on 1Office

To solve the problem of managing the records of over 300 employees, IIG Vietnam used the HRM feature on the 1Office software for centralized management. Specifically, managers can enter data or import employee information files into the software. All information for the entire staff is compiled and stored in one place for easy management.

In addition, the working status of employees, such as: Working, on maternity leave, resigned… is also updated visually and clearly on 1Office. Information about labor contracts, insurance lists, performance appraisal reports, personnel decisions… is also clearly categorized and located within a single management system.

Timekeeping and Payroll – Flexible Automation on 1Office

Ms. Pham Thi Loan – Chief Accountant of IIG Vietnam, when asked about the difficulties in her work, shared: “Previously, without timekeeping and payroll software, my staff had to collect all payroll information for the entire workforce, add leave requests, OT, or business trip schedules, and then classify and calculate salaries. These manual tasks took a lot of time to review information. We even had to work overtime during the payroll period to complete reports for leadership approval and to pay employees.”

However, when the company implemented the 1Office software, the workload for the Accounting and HR departments was significantly reduced. First, for employees, they can create their own requests on their personal accounts. After the request is approved, the data is automatically pushed to their timesheet. Second, timekeeping data is transparent and public, making it easier to control. Employees can check their own workdays and salary daily, without needing to be sent detailed salary emails as before.

When it’s time to calculate salaries, the accountant just needs to calculate the final salary based on the data available on the system. For leadership, they can easily track the entire employee payroll, categorized by branch and department.

Effective Recruitment Implementation

A company representative stated that thanks to the Recruitment feature integrated into 1Office, the HR Department’s recruitment process has become more flexible. Specifically, the HR department can create recruitment proposals for different positions.

The recruitment process is optimized directly on the software as follows: Track all submitted applications; evaluate and change application status to pass or fail; schedule interviews; classify CVs as successful or not; and store candidate profile information.

Finally, the task of reporting on recruitment campaigns, either monthly or periodically, is also integrated into the 1Office software. The person creating the report can use available report templates or create new ones for easy management. This function helps the HR Department manage information more accurately, transparently, clearly, and professionally.

Remote Communication and Employee Connection

It can be said that the issue of communication and connecting employees from different branches is always a problem that large enterprises pay special attention to. Therefore, IIG Vietnam has utilized the Social feature on 1Office. This feature is designed like a modern social network but with privacy.

Thus, 1Office has become an integral software for IIG Vietnam’s human resource management activities. Ms. Hong Anh remarked: “By applying 1Office to solve recruitment, timekeeping, payroll, and employee connection activities, it has contributed to the development of IIG Vietnam. It can be said that 1Office is like an effective “weapon” that provides powerful support for our human resource management activities as the company’s scale grows larger”.

Human resource management is a crucial task in the operations of any business. Therefore, businesses need to focus on building smart systems and modern management processes. For a consultation on the 1Office human resource management software, contact us immediately via hotline 083 483 8888.

About IIG Vietnam 

Established in 2000, IIG Vietnam Education Organization is a leading national and regional entity in the fields of testing, quality accreditation, training, and educational consulting.

IIG Vietnam is proud to be the national representative for many world-leading organizations such as the Educational Testing Service (ETS) of the United States, CERTIPORT (USA), Sanako Group (Finland), and many other prestigious organizations.

With its established professionalism and reputation, IIG Vietnam is honored to have earned the trust and cooperation of ministries, sectors, and central agencies such as the Ho Chi Minh Communist Youth Union Central Committee, the Ministry of Education & Training, the Ministry of Labour, Invalids & Social Affairs, the Ministry of Public Security, etc. Additionally, IIG Vietnam has been and is currently collaborating with hundreds of universities, colleges, and high schools, as well as nearly 500 corporations, conglomerates, and large enterprises nationwide.

IIG Vietnam is proud to be a pioneer in bringing the world’s most advanced educational and professional assessment standards to Vietnam, such as the TOEIC test, the TOEFL test system, international IT certification exams like MOS, IC3, IC3 Spark, ACPro, and other tests like SAT, SSAT, GRE, CFA… IIG is also the initiator and organizer of beneficial and engaging intellectual competitions for Vietnamese students, such as the IC3 – IC3 Spark Challenge, TOEFL Challenge, the Microsoft Office Specialist World Championship, and the Adobe Certified Professional World Championship…

With a mission to contribute to improving the quality of the nation’s education system, IIG Vietnam Education Organization constantly strives to introduce the most advanced educational standards and solutions to Vietnam, thereby enhancing the qualifications and skills of the Vietnamese workforce to a global standard, meeting the rigorous demands of an economy in a period of deep integration.