Paperless Operations – A Rising Tech Trend During the Pandemic

The pandemic has affected the operations of many different industries, but it has also been a catalyst for the development of many technological trends. Among them, the trend of “paperless operation” – completely shifting the traditional working model to a digital environment – is increasingly taking hold.

Changing operational methods to adapt to the times

The traditional, paper-dependent way of managing and working has revealed many shortcomings. It requires managers to be physically present at the office to handle tasks directly or approve paper documents.

The term “paperless operation” was first used in commerce by Micronet, an automated office equipment company, in 1978 in the US. It then became a popular trend in developed countries from the 2000s. With this model, all procedures, documents, and records are digitized and managed on a cloud platform. All stages of retrieval, tracking, approval, and reporting are also managed synchronously on a single platform. This method is favored and widely applied because it meets the requirements of reducing paper documents, saving costs, shortening time, and improving work quality.

In Vietnam, this concept has also been widely promoted recently and has begun to be adopted by some businesses. Especially in the recent context of social distancing, the transportation of paper goods and documents has faced many difficulties. Online operations and transactions are the effective solutions that businesses are choosing at this time. This is also the “golden moment” for businesses to transition to a paperless office model, ensuring both short-term and long-term benefits for the entire company. This is considered a trend that will grow strongly in the near future.

“Digital antibodies” help businesses overcome the pandemic

Pioneering the trend, 1Office – a comprehensive all-in-one business management platform – has launched the 1CA Digital Signature solution. This is one of the strategic features of the 1Office management ecosystem, meeting the need to digitize operational processes, ensuring continuous operations and seamless business in the current context.

Sharing about the digital solution at the webinar “Ditch Manual Signatures – Switch to Digital Signatures” organized by 1Office on August 28th, Mr. Le Viet Thang, CEO of 1Office, said: “The 1CA Digital Signature solution was created with the goal of building a paperless business. It ensures the 5Ks in business: No delays – Digital signing – No performance reduction – No waste – Not alone”.

The most outstanding and superior feature of 1CA is its ability to be integrated directly into the workflow. Users can perform signing operations right within the workflow process by uploading a file or signing an existing file. This not only helps businesses transact with customers in a timely manner but also effectively resolves internal operations.

Through the trial operation process at 1Office, the 1CA digital signature solution has brought many practical benefits: saving up to 70% of processing time and 90% of printing and storage costs. Documents are signed and approved quickly, in just 1/10th of the time required for manual processing, which ensures smooth, continuous operations and boosts business efficiency.

In addition, 1CA can completely solve the digital signing problem for all types of company documents and records – whereas current standalone digital signature software can only handle commercial transactions and official government documents, but cannot sign internal records.

Applying the 1CA digital signature on an all-in-one management platform will create the necessary “digital antibodies” for a touchless, paperless operational method, helping businesses proactively adapt, maintain business continuity, and save costs. Not only does it bring immediate efficiency, but these “digital antibodies” will also have a long-term effect on the health of the business, enhancing operational performance even after the pandemic has passed.

Currently, 1Office is implementing a special promotion program to support Vietnamese businesses in overcoming the pandemic:

• For new customers: Get an immediate 3-MONTH bonus of the digital signature service
• For existing 1Office customers: Free use of the Digital Signature service UNTIL THE END OF 2021

This is very practical support that helps promote business activities for companies that have to operate remotely. 

Register for a consultation and receive offers for businesses until the end of 2021 at Website: 1office.vn or

Hotline: 083 483 8888