Coin98 Finance partners with 1Office for HR digital transformation

1. The Coin98 Ecosystem: Constantly Developing and Expanding

Coin98 Finance is a company operating in the Blockchain and Web3 space with various products that help the community and users access the DeFi market in the most convenient, secure, and easy way.

With over 6 years of operation, Coin98 has evolved from a simple “community group” into a “builder” with a mission to contribute the most value to the community interested in crypto investments.

Coin98 is gradually expanding beyond Vietnam’s borders. This is marked by its expansion into many popular languages worldwide, such as English, Thai, Chinese, Turkish, and Japanese, with plans for rapid future expansion.

2. The HR Management Digital Transformation Challenge for Coin98

Coin98 is one of Vietnam’s leading blockchain startups. In recent years, Coin98 has experienced remarkable growth and attracted a lot of talent. However, this rapid development also presents many challenges for Coin98, including HR management.

Previously, Coin98 had attempted digital transformation. However, the results were not as expected. The reason was that each department used different software, leading to unsynchronized data and time-consuming processing.

To this day, Coin98 continues to face the following HR challenges:

• Manual management of employee records and contracts: This made storing and searching for employee information difficult. When information was needed, HR staff had to spend a lot of time searching through Excel files.
• Complex request processing workflow: Employees submitted leave/OT/business trip requests through one software, which were then exported and transferred to the C&B department for payroll calculation. This made the request processing workflow for employees complex and time-consuming.
• Unsynchronized data: Asset management in the old software was not synchronized with the main HR system, leading to poor customer care. This made managing company assets difficult. To look up asset information, HR staff had to access two different systems, which was time-consuming and prone to errors.
• Prone to errors in the approval stage: Manual document approvals, with no advanced storage or search tools. This caused delays in the company’s document approval process.
• Tasks: The HR department has many repetitive tasks to perform and manage. Currently, the company assigns tasks through manual, unsynchronized tools, making it easy to miss tasks due to the use of multiple different apps. This made the HR department’s work inefficient.

The main reason was that previously, each department used different software, lacking synchronization. The management also had to use multiple software and tools to manage HR information. This made HR management complex, difficult, and time-consuming.

To solve these HR challenges, Coin98 needed to implement a comprehensive digital transformation for its HR management.

3. Coin98 Finance “Joins Hands” with 1Office for HR Department Digital Transformation

To meet the company’s development needs, Coin98 decided to implement a digital transformation for its HR department with 1Office. After 3 months of implementation, the 1Office HR management system has brought positive changes to Coin98, helping to increase efficiency, optimize costs, and enhance the employee experience.

• Employee Records: All employee data, including digitally signed documents, labor contracts, salary levels, etc., has been synchronized on a single system. This helps the Coin98 management team get a comprehensive view of their personnel, enabling them to make more accurate and effective decisions.
• Requests: Employees can easily create requests and manage annual leave online. The system also automatically approves requests according to a pre-set workflow, saving time and effort for both employees and the HR department. Additionally, the system automatically syncs requests with the C&B department’s payroll system, ensuring data accuracy and transparency.

• Digital Signatures and Document Management: The 1Office digital signature system helps employees and managers sign documents and materials quickly and conveniently. The system also automatically stores records, making them easy to search for and access when needed.

• Work: 1Office’s work management system helps Coin98 manage and control work effectively. Repetitive tasks are automatically generated for personnel, helping to minimize errors and save time. In addition, the system also provides overview reports on work progress, helping the Board of Directors easily grasp the situation and provide timely guidance.

Digital transformation of the HR department is an inevitable trend in the digital technology era. Coin98 is one of the pioneering enterprises in applying digital technology to human resource management in the securities industry. The HR department’s digital transformation project with 1Office has brought positive changes to the company, helping to improve HR management efficiency, optimize work processes, and enhance the employee experience.