[1OFFICE] PERIODIC FEATURE UPGRADE ANNOUNCEMENT – APRIL 2024
Dear valued customers,
In April 2024, the 1Office Product Development Team upgraded the following features:
Mục lục
- 1. Digital Signature Module
- 1.1. Added Profile Code field
- 1.2. Allow zooming in/out on signature files in the mobile app
- 1.3. Added feature to upload an image for initials
- 2. HR Module
- 2.1. Separated the Asset widget from the Debt widget
- 2.2. Allow downloading all attached documents from an Employee Profile
- 2.3. Added information fields for Permanent Residence and Current Address
- 2.4. Update the official labor contract signing date when editing contract type settings
- 3. Request Module
- 4. In the Inventory module, allow assigning product permissions to departments
- 5. In the Sales module, display Purchase Orders created from a Sales Order in the related objects section of the Sales Order tab
- 6. KPI Module
- 7. In the OKR module, add an ‘Ended’ status for OKR evaluation periods
- 8. In the Work module, display tasks as overdue by the hour for tasks assigned with a specific time
1. Digital Signature Module
1.1. Added Profile Code field
Purpose
Allows users to create and manage profiles using a profile code. This helps organize and manage profiles more effectively. You can sort, filter, and search for profiles based on this code.
Change Details
When creating a new Digital Signature Profile, the Profile Information tab now displays an additional Profile Code field. The system automatically populates the code according to the configured sequence.
Managers can configure the code structure and enable/disable code editing.
1.2. Allow zooming in/out on signature files in the mobile app
Purpose
The feature to zoom in/out on signature files in the mobile app for digital signature profile management aims to enhance user experience and ensure signing accuracy. Users can easily adjust the signature size to ensure it is clear and legible on small mobile screens. This also helps users carefully review the document before completing the signing process, ensuring the accuracy and legality of the document.
1.3. Added feature to upload an image for initials
Purpose
The feature to upload an image for initials allows users to use a pre-existing initials image, providing more convenience and variety in choosing the layout, color, etc., for the signature.
Change Details
When adding a signature template, in the Initials tab, users can now upload an initials image to the system.
2. HR Module
2.1. Separated the Asset widget from the Debt widget
Purpose
Separating the Debt widget into two distinct widgets makes the process of managing debts and assets more transparent and understandable.
Change Details
On the Employee Profile screen, users can select the Arrange Layout action, then choose the Asset widget from the widget list to display it.
2.2. Allow downloading all attached documents from an Employee Profile
Purpose
The feature to download all attached documents from an Employee Profile aims to facilitate data management and make information verification more convenient. HR managers can easily access and systematically store employee-related documents.
Change Details
In the Employee details, a new “Download Profile” action has been added, allowing users to access and download the employee’s attached documents from the system.
Note: Similarly, in the Candidate Profile details, users can also download the candidate’s attached documents from the system.
2.3. Added information fields for Permanent Residence and Current Address
Purpose
Adding information fields for Permanent Residence and Current Address to the employee list aims to improve HR management and enhance data accuracy.
Change Details
The employee list now displays additional information fields for Permanent Residence and Current Address. To display these fields, users can click the List Settings icon, select “Choose columns to display,” and then search for the keywords “Permanent Residence” or “Current Address” to select the relevant fields.
2.4. Update the official labor contract signing date when editing contract type settings
Change Details
When editing the contract type from labor contract to other contract, the official contract signing date will change and may be calculated based on the most recent labor contract. If there was no previous labor contract, there will be no official contract signing date.
3. Request Module
3.1. When setting the maximum/minimum number of days to 0, the system will only allow creating requests on the current day
Purpose
In the previous version, when users set the maximum/minimum number of days for creating a request to 0 or left it blank, employees had no date restrictions for creating requests. In this upgrade, when users set the maximum/minimum number of days to 0, the system will only allow creating requests on the current day to provide flexibility and control over the request creation process. This allows managers to adjust the maximum or minimum number of days within which a request must be created.
3.2. Add “Applicable department, applicable position” fields to request reasons
Purpose
Adding the “Applicable department, applicable position” fields helps to clearly define the reason and scope of each request. This allows managers to identify which department or division is involved and which position will be affected by that request.
Change Details
When creating a new reason category in the request settings, administrators can select the applicable department and position. Consequently, only personnel belonging to that department or working in that position can apply this reason when creating a request.
4. In the Inventory module, allow assigning product permissions to departments
Purpose
Allowing product permissions to be assigned to departments helps manage access to product information for specific departments. This ensures that products can only be used by the selected department.
Change Details
When creating a new product, users can select the department that will use it. If no department is selected, it will be available to everyone by default.
Change Details
In the sales order details, the purchase order created from it will be displayed in the related objects table.
Note: Similarly, the purchase order details will also display the related sales order in the related objects table
6. KPI Module
6.1. Add employee ID to the KPI evaluation results
Purpose
Adding the employee ID to the KPI evaluation results helps managers easily identify the KPI evaluation results for each employee based on their ID.
Change Details
In the KPI results table, the employee’s name will be displayed along with their employee ID
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6.2. Add follower and scorer fields in KPI templates
Purpose
Add follower and scorer fields in KPI templates. After creating a KPI evaluation period from that template, the system will automatically fill in the follower and scorer according to the template.
Change Details
When creating a new KPI template, users can add followers and scorers for KPIs that apply this template.
7. In the OKR module, add an ‘Ended’ status for OKR evaluation periods
Purpose
The “Ended” status in the OKR module marks the end of an OKR cycle or evaluation period. This OKR may be incomplete or canceled.
Change Details
In the OKR details, users can update the status to “Ended”
8. In the Work module, display tasks as overdue by the hour for tasks assigned with a specific time
Purpose
Displaying tasks as overdue by the hour for tasks assigned with a specific time helps enhance monitoring and effective time management. This way, managers and employees can easily identify and track tasks that have passed their hourly deadlines.
We hope these new upgrades will bring you a better experience when using the 1Office software. If you have any comments, suggestions, or questions, please contact us through the following channels:
- Customer Care Hotline: 1900 3313
- Email: support@1office.vn
- Live chat on the software
- Ticket
We sincerely thank you for your continued trust and support of our services.
Sincerely,
