Holiday Announcement Template (Word, PDF) – Free Download 2026

A Tet holiday announcement template helps ensure smooth business operations, avoiding any impact on customers and the products and services the business provides.

At the end of each year, employees are interested in the Tet holiday schedule. A Tet holiday announcement helps them balance their work and family commitments. So, what content should a Tet holiday announcement include for internal communication? What are the legal regulations regarding the Tet holiday? Let’s explore with 1Office how to write a Tet holiday announcement in the article below.

What is a Tet Holiday Announcement Template?

A Tet Holiday Announcement Template is a document used by businesses to officially inform all employees, customers, and partners about the holiday schedule—when the break starts and work resumes—for public holidays as stipulated by the state (Lunar New Year, April 30 – May 1, National Day September 2…).
This document helps the business to:

• Standardize the holiday schedule across the entire system, avoiding confusion or errors.

• Help relevant departments proactively arrange on-duty personnel, work plans, and operations.

• Inform customers/partners so they can adjust transaction schedules, processing deadlines, and work handovers.

• Demonstrate professionalism and transparency in both internal and external communications.

A Tet Holiday Announcement Template typically includes: the document title, legal basis for issuance, holiday start and end dates, on-duty personnel assignments (if any), work handover requirements, and contact information during the holiday.

How to Fill Out a Tet Holiday Announcement Template

To complete the Tet Holiday Announcement Template accurately and professionally, you can follow these steps:

1. Title and Company Information

• Clearly state the name of the issuing entity.

• The document title should accurately reflect the content: “Announcement of… Holiday”.

2. State the Basis for Issuance

• Cite the basis according to the current Labor Code or the official holiday schedule announced by the Government.

• You can also add the company’s internal regulations (if any).

<h3 data-When is the Tet holiday notice template announced? According to the Labor Code, employees will have 05 days off for the Lunar New Year holiday. The holiday schedule is chosen by the employer: Four days at the beginning of the lunar new year and one day at the end of the previous year. Or three days at the beginning of the lunar new year and two days at the end of the previous year. If the Tet holiday coincides with the weekly days off, the holiday period may be longer than 05 days.
Depending on the annual official announcement from the Ministry of Labor, Invalids and Social Affairs, as well as the nature of the work and the company’s personnel situation. You can choose a Tet holiday plan that is suitable for your business.

During the Lunar New Year of the Rat – 2020, businesses can apply one of the following options:

Option 1: 1 day off at the end of the old year, 4 days at the beginning of the new year in the Tet holiday notice template

• For employees with a 2-day-off-per-week schedule (Saturday and Sunday):

A continuous 7-day holiday from January 24 – 30, 2020. That is, from the 30th day of the last lunar month of the Year of the Pig to the end of the 6th day of the first lunar month of the Year of the Rat. Of these, January 29 – 30, 2020 are compensatory days off for Saturday and Sunday (which fall on the 1st and 2nd days of Tet).

• For employees with a 1-day-off-per-week schedule (Sunday):

A continuous 6-day holiday from January 24 – 29, 2020. That is, from the 30th day of the last lunar month (Year of the Pig) to the end of the 5th day of the first lunar month (Year of the Rat). Of these, January 29, 2020 is a compensatory day off for Sunday (which falls on the 2nd day of Tet).

Option 2: 3 days off at the beginning of the new year and 2 days at the end of the old year

• For employees with a 2-day-off-per-week schedule (Saturday and Sunday):

A continuous 7-day holiday from January 23 – 29, 2020. That is, from the 29th day of the last lunar month (Year of the Pig) to the end of the 5th day of the first lunar month (Year of the Rat). Of these, January 28 and 29, 2020 are compensatory days off for Saturday and Sunday (which fall on the 1st and 2nd days of Tet).

• For employees with a 1-day-off-per-week schedule (Sunday):

A continuous 6-day holiday from January 23 – 28, 2020. That is, from the 29th day of the last lunar month (Year of the Pig) to the end of the 4th day of the first lunar month (Year of the Rat). Of these, January 28, 2020 is a compensatory day off for Sunday (which falls on the 2nd day of Tet). Business owners should note that they are responsible for notifying employees of the Lunar New Year holiday plan at least 30 days in advance.

On-call schedule and policy for employees working overtime during the Tet holiday

For some industries, working overtime during the Tet holiday is unavoidable. Although this is part of the job responsibility, many employees still feel uncomfortable.

The on-call schedule during the Tet holiday is a task that leadership needs to prepare, discuss, and agree upon with employees in advance. You should discuss the Tet on-call schedule with employees 3 – 6 months in advance to make suitable adjustments and arrangements for both parties. Make sure they agree on issues such as: Personnel, on-call hours, and compensatory leave schedule.

Regarding the salary policy in the Tet holiday notice template, you need to note the following points:

Some basic definitions of overtime pay:

• Normal working hours are limited to 8 hours per day and 48 hours per week;

• Total overtime hours must not exceed 300 hours per year;

• Night work hours are from 22:00 to 6:00;

• A portion of overtime pay is exempt from personal income tax.

According to Decree 05/2015/ND-CP and the provisions of the 2012 Labor Code, if working overtime on Tet, employees are entitled to the following salary:

• For those who work hourly during the day:

Overtime pay = Actual hourly wage of a normal working day x At least 300% x Number of overtime hours

• For those who work hourly at night:

Night work salary = Actual hourly wage of a normal working day + Actual hourly wage of a normal working day x Number of hours worked at night x At least 30%.

• For those who work overtime at night:

Overtime pay for night work = Actual hourly wage of a normal working day x At least 300% + Actual hourly wage of a normal working day x At least 30% + 20% x Daytime hourly wage of the Tet holiday x Number of overtime hours worked at night.

You can refer to the statistical table below for the salary rate that employers must pay employees for overtime work. The rate is calculated based on the salary paid for normal working hours.

In addition to salary benefits, you should consider giving “small rewards” to employees. This helps boost morale and motivate them.

Make-up work time for businesses with a holiday schedule different from the Ministry’s announcement

According to the regulations of the Ministry of Labor, the Tet holiday period is 5 days. However, depending on the business situation, employers can be flexible with the holiday schedule.

Example:

Company X’s 2020 Lunar New Year holiday plan is to take 1 day off at the end of the year and 4 days at the beginning of the new year. According to the Ministry of Labor’s announcement, employees are entitled to 7 consecutive days off from January 23-29, 2020. Of these, January 29, 2020, is a compensatory day off for Sunday (which falls on the 2nd day of Tet).

However, based on a survey of employee opinions and wishes, Company X decided to give employees 9 consecutive days off (from January 21-29, 2019). Employees will have to work on four Saturday afternoons to make up for the two extra days off, instead of having their usual time off.

Download free Tet holiday announcement templates (Word, PDF)

Download a free internal Tet holiday announcement template with just one click HERE.

You can also consider a flexible holiday schedule for employees in addition to the traditional written announcement. From an employer’s perspective, not everyone wants to give employees a long Tet holiday, as work efficiency may be affected.

However, managers should consider reasonable adjustments to give employees who live far away more time with their families. This is especially true if they have families and their maternal and paternal hometowns are in two different locations. Note: The Tet holiday should not be too long, as it can affect employees’ morale upon returning to work.

Frequently Asked Questions about Tet Holiday Announcement Templates

How many days in advance should a business send the Tet holiday announcement to employees?

According to regulations, businesses are responsible for announcing the Lunar New Year holiday plan to employees at least 30 days in advance so that staff can proactively arrange their personal plans.

How is overtime pay calculated for employees working on Tet holidays?

Employees working on Tet holidays are entitled to at least 300% of their regular salary rate (not including the salary for the holiday itself, for employees who receive daily wages).

What happens if a Tet holiday falls on a weekly day off?

If a Tet holiday coincides with a weekly day off (Saturday or Sunday), the employee will be given a compensatory day off on the next working day, ensuring their right to rest time is protected.

How can we quickly communicate the Tet holiday schedule to all staff?

Instead of verbal or paper announcements, businesses should use the Internal Communication feature of the 1Office platform. The system will automatically send instant notifications to each employee’s phone, ensuring the information is accurate and not missed.

Is a Tet holiday duty roster mandatory in the announcement?

It is not mandatory for all businesses, but it is extremely necessary for service industries and continuous production sectors. The duty roster should clearly state the name of the person on duty and the emergency support phone number so that customers and partners can get in touch when needed.

Conclusion

With these detailed guidelines on the content of an internal company Tet holiday announcement, we hope that leaders can devise a suitable holiday plan for their businesses. You can also use task management software to issue general announcements quickly. Avoid verbal communication between managers and employees, which can lead to forgotten tasks and employees being unaware of the Tet holiday schedule.