911 Group partners with 1Office on its digital transformation journey in human resources

1. 911 Group – A construction equipment supplier with great aspirations

911 Group Joint Stock Company (911 GROUP .JSC), formerly 911 Foundation Equipment Joint Stock Company, was established on March 22, 2011, by founders with over 20 years of experience in business, management, and operation of construction equipment. Its main business activity is the wholesale of machinery, equipment, and other machine spare parts.

Currently, 911 Group has over 100 employees, with a professional technical team experienced in foundation construction and civil and industrial construction projects.

2. 911 Group and the “hardships” on the journey of developing its human resources team

With a growing workforce, 911 Group faced many difficulties in human resource management, especially in tasks such as timekeeping, payroll, and recruitment.

• Timekeeping: The company used a fingerprint time clock, but the process still had many shortcomings. Employees had to queue up to clock in, wasting time and effort. Additionally, manual timekeeping was prone to errors, affecting the accuracy of the attendance data.
• Payroll: The company calculated salaries monthly based on timekeeping data. Manual payroll processing required significant time and effort from the accounting and HR departments. Furthermore, manual calculation was susceptible to errors, affecting employees’ benefits.
• Recruitment: The company struggled to find quality candidates. They often posted job openings on online recruitment sites, but the effectiveness was low.

3. 911 Group digitizes its HR department with 1Office

To address the difficulties in HR management, 911 Group decided to implement the 1Office HR management software. The 1Office solution is known as a comprehensive HR management software that fully meets the needs of businesses in managing human resources, from timekeeping, payroll, and recruitment to training and employee evaluation.

After using the 1Office software, 911 Group has gained many benefits, specifically:

Timekeeping

The company has implemented online timekeeping on the 1Office software. Online timekeeping helps employees clock in quickly and accurately without having to queue. In addition, the 1Office software automatically updates timekeeping data to the system, saving the HR department time and effort.

Specifically, previously, 911 Group employees had to stand in long lines to clock in using a fingerprint time clock. This wasted employees’ time and effort and also caused congestion, affecting the company’s operations.

Payroll

The company has switched to automated payroll on the 1Office software. Automated payroll helps the accounting and HR departments save time and effort while ensuring the accuracy of salary data.

Previously, the accounting and HR departments at 911 Group had to calculate salaries manually based on timekeeping data. This process was time-consuming, labor-intensive, and prone to errors.

After switching to automated payroll on the 1Office software, the accounting and HR departments at 911 Group only need to input the timekeeping data into the software. The software will automatically calculate salaries based on the company’s regulations. This helps the accounting and HR departments save about 30% of their payroll processing time. Additionally, automated payroll ensures the accuracy of salary data, preventing errors that could affect employees’ benefits.

Recruitment

The company has integrated the recruitment feature on the 1Office software. This integration helps the company easily find quality candidate sources from online recruitment sites. Furthermore, the 1Office software helps the company manage candidate profiles effectively, making the recruitment process faster and more convenient.

Before digitizing the HR department, 911 Group used to post job openings on online recruitment sites. However, the effectiveness was low because the company lacked an effective system for managing candidate profiles.

4. Conclusion

In the Industry 4.0 era, digital transformation seems to be an inevitable trend for all businesses. The leadership of 911 Group was incredibly insightful in making the strategic decision to digitally transform their human resource management. And 1Office is extremely honored to accompany 911 Group in their digital transformation journey, as well as in building an automated HR management process.