1CA Digital Signature Service – The remote signing solution for the 4.0 era

In the hyper-connected Industry 4.0 era, the need for transactions and information transmission in the electronic environment is constantly increasing. Remote digital signing is the essential solution to help businesses connect with each other conveniently, securely, and quickly. In this article, 1Office will introduce you to the 1CA digital signature service – a superior digital signing solution for Industry 4.0 businesses. Not only does it meet all signing needs within a business, but 1CA also offers immense value through the useful and practical benefits it provides.

1. Benefits of using digital signature services

It’s an undeniable fact that digital signatures greatly impact the operation and development of businesses. Digital signatures have outstanding advantages that bring convenience and flexibility to users, which traditional signatures can hardly offer.

Ensuring legal validity in electronic transactions

A digital signature can ensure the integrity and origin of a document. The use of digital signatures in electronic transactions is considered the basis for affirming the legal validity of electronic documents, making them equivalent to paper documents. Therefore, digital signatures are currently considered the only method to determine the legal validity of electronic documents.

Secure digital signature service, ensuring information security

Digital signatures have higher accuracy than handwritten signatures, so documents and records using digital signatures are guaranteed that data or information will not be altered or leaked during storage or transmission. Digital signatures use a special hash function, ensuring that only the intended recipient of the signed document can open it, thereby guaranteeing that the electronically signed document is not tampered with by a third party.

Preventing the possibility of forgery

Digital signatures are encrypted with a very secure key, making it nearly impossible to create another digital signature that is identical to the one in use. According to expert research, the probability of digital signature forgery is extremely low, while the probability of handwritten signature forgery can be as high as 55-70%.

Saving time, cost, and effort

Using digital signatures speeds up the signing and approval process. You can sign multiple electronic documents at once on a computer/phone and send them directly to leaders, partners, and customers via the internet. Not only that, but businesses can also save time on travel, printing, and waiting for their turn to sign.

2. 1CA Digital Signature Service – A solution to enhance business operational efficiency

Current low-cost digital signature software often only meets the needs of commercial transactions and government procedural documents, but cannot be used to sign internal documents. This causes inconvenience for businesses that still have to process internal documents manually. Especially in the context of prolonged remote work, internal operations are constantly delayed and backlogged because people cannot meet in person to sign and resolve issues.

With the 1CA Digital Signature feature, businesses can completely solve the problem of digitally signing all types of documents, records, and materials. Not only does it meet all signing needs within a business, but 1CA also offers immense value through the useful and practical benefits it provides.

Optimize business operations with smart digital signing on every workflow

Previously, to complete a document signing procedure, businesses had to perform many steps on multiple software platforms: creating a form in one place, signing it in a separate application, and then saving and managing the document on another platform. With the 1CA digital signature feature, users can sign directly within the workflow task by uploading a file or signing an existing file. This helps businesses save maximum time, effort, and operational costs, while also eliminating concerns about data fragmentation.

Sign all documents, texts, and records quickly

Thanks to its integration with various operations on a unified management platform, 1CA can help businesses completely solve the internal document challenge. Businesses can apply digital signatures to a wide variety of documents, such as internal memos, labor contracts, and more.

Businesses can save maximum time and minimize manual tasks like manual uploads because document templates are integrated directly into the system. Users just need to select the workflow, and the system will automatically send notifications and requests to the relevant departments to proceed with the approval and signing process.

Centralized storage and easy management with the digital signature service

All documents and records are stored on a cloud platform, helping businesses eliminate concerns about document fragmentation and information security. In addition, businesses can easily manage and search by date, department, or operation, and can conveniently extract documents.

Notably, businesses can simplify administrative procedures by quickly signing electronic documents without needing to print records or papers. This is an effective solution for creating a modern work environment, reducing the use of paper documents, and helping businesses save up to 90% on printing and storage costs.

Save time and increase efficiency with the feature to sign multiple documents simultaneously

Users can sign hundreds of documents at once, helping leaders resolve internal operations quickly, in just 1/10th of the time it would take to process manually. This allows leaders to focus on more important business strategies.

The 1CA digital signature plays a crucial role in connecting and integrating a business’s core operations. Using synchronized features on a unified platform creates a closed, centralized ecosystem with high accuracy and security. This helps businesses optimize costs and feel more secure when sharing data.

3. Reasons to use 1Office’s digital signature service

Complies with legal regulations on digital signatures

For 1Office, fully meeting the legal requirements for creating digital signatures is essential to ensure absolute security for users. The 1CA digital signature has been licensed by the National Electronic Authentication Center, under the Ministry of Information and Communications, and therefore fully meets all legal requirements and strict security standards as stipulated by law.

Business organizations and individuals can be completely assured when using the digital signature application to perform authentication tasks in electronic transactions and process business documents and records.

Simple procedures, easy activation

By completing simple and quick procedures, customers can start using the 1CA digital signature immediately. After completing the registration and payment procedures, customers will instantly receive their 1CA digital signature account information and can begin using it right away.

To register for a 1CA digital signature, interested businesses and organizations need to prepare a dossier including:

• A notarized copy of the business registration certificate or a notarized copy of the operating license;
• A notarized copy of the legal representative’s national ID card (or passport).

Immediately upon receiving the customer’s registration information, 1Office will check the information and verify the dossier. The verification process is carried out very quickly to save time and provide convenience for customers. 

Reputable brand

With its strength in providing a technology platform for total business management, 1Office has become a leading brand for digitizing business administration processes. With an ecosystem integrating the 3 core management areas of Workplace – HRM – CRM, 1Office has accompanied over 3,500 businesses in their digital transformation process, serving over 250,000 users.

Not only is 1Office trusted by businesses, but it has also received recognition and accolades from professional organizations. During its development, 1Office has won many prestigious awards, such as the Sao Khue Award for a 4-star product in the Small and Medium Enterprise Management Software category, the Potential Startup Award at Startup Festival 2016, and the Creative Startup award from Vietnam Television (VTV).

24/7 Support

1Office has a technical and support team that operates 24/7. All questions and difficulties you encounter while using the service will be addressed and supported whenever you need assistance. 

We always put our customers’ interests first and continuously improve our service quality to meet their needs as quickly as possible with the most accurate and effective information. The quality of 1Office’s support service is proven by the positive reviews and loyalty of the businesses that use our product. 

With these great benefits, forward-thinking businesses must equip themselves with a digital signature service to save time, costs, and effort, while ensuring the security of electronic documents. The 1CA digital signature is the most comprehensive solution, completely resolving all the limitations of traditional paper-based signing and helping businesses ensure continuous operations and achieve business breakthroughs.

To experience the digital signature service and receive offers, click the “Register for a trial” button below or call 0834 838888 to connect with our Digital Signature Solution experts for the fastest support.