Human Resources Management

13/05/2026

[Pandemic Guide] How to boost employee morale during social distancing?

More than a year has passed, and the pandemic has not yet been resolved. The isolation, anxiety, fear, and depression caused by the pandemic have taken a daily toll on businesses and employees. Many of us are working diligently from home, some alone in their houses day after day. Needless to say, everyone is worried and wondering when this situation will end. As a leader managing hundreds of people, what will you do to boost employee morale during this period of social distancing? Businesses cannot stop operating just because of the coronavirus, and for many, working from home is not the ideal way to perform at their best. As a leader, the most important thing right now is to keep your employees motivated. You must develop a remote work environment that puts employees first, improves morale, and reduces stress for everyone, including yourself. Health is the top priority Your employees can only work for you if they are healthy and safe during the pandemic. Therefore, your primary concern right now should be the health of your employees. To ensure maximum safety, initiate a vaccination program for employees and internally communicate resources for health advice during the pandemic. Ensure that the company's HR department continuously reminds employees to contact the nearest medical facility or company management for timely support if they experience any Covid-19 related symptoms. Accordingly, the HR department must ensure company-supported health insurance or other fees related to employee health issues are covered. This is one of the ways to emotionally connect with each employee, showing that you care and are looking out for them. Adjust policies While not every company can require employees to work from home, companies should consider relaxing some regulations or ensuring there are accommodations for the current restrictions. Decreased productivity, morale, and engagement can

13/05/2026

208

5 Steps in the Work Handover Process You Need to Know

Why is a work handover process necessary, and how can it be done effectively? There are many reasons why we need to hand over work. Below are 1Office's suggestions for a 5-step standardized work handover process to ensure work quality is maintained without affecting quality or progress. 1. What is a work handover process? For new employees in a company or organization, they need clarity on their tasks and responsibilities. Therefore, departing employees must ensure they hand over their current work to the newcomer. A work handover is the transfer of duties that helps the new incumbent get a comprehensive overview of the tasks, their status, and important notes. Thus, the person handing over the work needs to share practical and subjective information. [caption id="attachment_19887" align="aligncenter" width="800"] What is a work handover process? Benefits of handing over work[/caption] 2. Steps in the work handover process For those who are leaving, they need to hand over their work accurately to their replacement. And your responsibility as a manager is to ensure that any information gaps are filled and the new team member is fully briefed when they join. To organize a work handover for a new employee, follow these steps: Update the job description The first step in this process is the job description. Ensure that the information is accurate and described in a way that the recipient can understand. The job description includes main tasks, KPIs, objectives, and work tools. Another point to note is that new employees require additional training. This is to ensure they understand the business, its products, and can proficiently use internal network tools. However, not every business has a common and easy-to-use internal network system. If you are a business owner, you can consider company management software for comprehensive business management. [caption id="attachment_21360" align="aligncenter" width="800"]

13/05/2026

162

Timekeeping methods in businesses today

Currently, there are many timekeeping devices on the market, making it very difficult for managers to choose. This article from 1Office will help you better understand the pros and cons of the most popular timekeeping methods in businesses today. 1. What is timekeeping? Definition of timekeeping: Timekeeping is a familiar and extremely important task in businesses aimed at collecting each employee's working time in real-time, including: check-in (clock-in time), check-out (clock-out time), shift scheduling, overtime, leave, tardiness, and early departure. [caption id="attachment_6444" align="aligncenter" width="650"] Timekeeping is a familiar and extremely important task at companies and businesses[/caption] The popular timekeeping methods today are: Paper card timekeeping Magnetic card timekeeping Fingerprint timekeeping Facial recognition timekeeping Iris scan timekeeping GPS location timekeeping 2. Why is timekeeping necessary? The purpose of timekeeping: To track and manage the working hours of each employee in the most accurate and fair way. This data serves as the basis for calculating salaries, bonuses, or reprimands for employees, helping everyone adhere to discipline and supporting departments in monitoring the work situation of team members to make appropriate adjustments. This creates a professional working environment, contributing to building a more serious awareness of corporate regulations. Today, timekeeping has become common in offices and businesses, becoming an effective right-hand tool for HR managers in monitoring and evaluating employees through timekeeping data statistics. The following is an evaluation of the timekeeping methods in businesses. If your business is not yet using specialized software, or if you are an individual who wants to track your own working hours, you can immediately refer to the free personal timesheet template in Excel to track workdays, shifts, and support more accurate salary calculations. 3. Evaluating the pros and cons of each current timekeeping method 3.1 Paper card timekeeping method Paper card timekeeping uses paper cards to

13/05/2026

125

5 effective HR management methods in the new normal

Human resources always play a crucial role in the operations of organizations or businesses. Effective management and utilization of resources are prerequisites for success and sustainable business development, especially in the post-pandemic period. So, what human resource management methods should leaders apply to suit the current new normal context? Let's find out with 1Office in the article below! [caption id="attachment_24303" align="aligncenter" width="800"] Applying suitable human resource management methods to break through in the new normal period[/caption] I. Effective Human Resource Management Methods to Help Businesses Grow Post-Pandemic Although each type of business will have different human resource management methods, in general, there are 5 common methods widely applied by many businesses today. From these basic HR management methods, each manager can flexibly adapt them to suit their needs and bring better management efficiency to the business. 1. Remote Recruitment and HR Management A large-scale survey shows that businesses will consider reducing costs for permanent recruitment and instead, focus more on online recruitment methods to evaluate and review the effectiveness of the recruitment process more comprehensively. This has achieved certain efficiencies compared to previous interview methods, such as saving costs and time for both candidates and recruiters. At the same time, this method also helps make interview results more accurate and objective by reviewing candidates' answers through replaying interview videos for further analysis. Besides, “remote working” is also a model that has been implemented for over a year to adapt to COVID-19 and, moreover, is becoming a model that can be applied even in the new normal. In the context that the pandemic situation may return and to adapt to the strong digitalization trend happening globally, instead of only applying the work-from-home model during social distancing, many businesses will continue to be flexible with this model in the near future -

13/05/2026

34

Is online HR software necessary for your business size?

Online HR software is the optimal solution that helps the HR department no longer struggle with separate, time-consuming tasks. Forget administrative hassles by using an intuitive, dynamic, and synchronized human resource management system with online HR software. [caption id="attachment_24637" align="aligncenter" width="800"] Today, online HR software can be applied to all types of businesses.[/caption] 1. General information about online HR software 1.1. What is online HR software? Online HR software, also known as HR management software, are information technology applications for managing all of a company's personnel on an online platform. These applications are designed to be intuitive and user-friendly. They help the HR department closely follow professional HR management requirements, including: managing employee benefits, online timekeeping - payroll, online leave requests, online profile - contract management, etc. 1.2. The role of online HR software for businesses In today's Industry 4.0 era, applying online HR software to business administration brings many great benefits. Provides HR management functions such as: Managing employee information or labor contracts, benefits policies, payroll - timekeeping management, etc. Tracks personnel changes such as: Leave policies, transfers, reassignments, work history, salary - bonuses - penalties, etc. Supports the business at a strategic level: Building and establishing personnel headcount, salary structures, recruitment processes, and human resource management and development. Develops internal culture: Communicates and builds corporate culture, improves or increases connections among employees. Online HR management software plays a crucial role in creating a foundation for developing a strong workforce for the business. So, how can it solve the personnel problem for different business sizes? 2. How does online HR software solve the personnel problem? 2.1. Small and medium-sized enterprises [caption id="attachment_24641" align="aligncenter" width="800"] Online HR software can be applied more flexibly to small and medium-sized enterprises.[/caption] For small businesses, human resources are always scarce, and one employee may

13/05/2026

119

A Summary of Managerial HR Skills That Businesses Need to Know

A good HR manager is like the backbone of a business. Their job duties often include managing benefits, mediating conflicts, interviewing candidates, and training employees... Therefore, if you are an HR manager in an organization, you cannot overlook the HR management skills in the article below. Why is HR management crucial for a business? In 2021, COVID-19 once again changed the work environment. What was once a recruitment perk—working from home—has become a basic level of employment. As a result, human resource managers found themselves supporting a distributed workforce through employee benefits and risk management—all while adjusting to the work-from-home experience themselves. These seismic shifts are escalating the importance of HR in organizations, even to the point of becoming key players in the C-suite. According to the Harvard Business Review: [caption id="attachment_25514" align="aligncenter" width="800"] What are HR management skills? The importance of HR skills for managers[/caption] “We believe that this is the time for HR to lead organizations in shaping the future. They have a great opportunity and responsibility to provide employees with guidance on the skills and competencies they will need to succeed in the next decade as new roles continue to emerge” In recent years, the field of human resource management has made remarkable strides. Especially in the digital age, the HR department is no longer limited to administrative tasks but also contributes to the company's direction and strategy – as well as using data to measure efforts and prove its value. But what makes a good HR manager in this new normal? Let's take a closer look at how you can become an HR manager or director, what the essential HR management skills for this role are, and how to become one of the most important roles in any company. What HR skills & competencies do

13/05/2026

167

How to build the most detailed and standard recruitment plan for 2026

Are you a recruiter lost in a tiring and stressful recruitment process, juggling job briefs, talent sourcing, conducting interviews, and coordinating offers for multiple positions? Do you wish you had more control over your hiring? The best way to reduce stress is to take the time to create a clear and transparent recruitment plan. So, do you know how to create an effective and accurate personnel plan? If you want to break away from the old recruitment process, you can't miss this article. [caption id="attachment_27732" align="aligncenter" width="800"] A recruitment plan plays an important role for businesses[/caption] Common Mistakes in Creating a Recruitment Plan A recruitment plan is a well-defined strategy to attract, hire, and onboard the right talent. A personnel plan helps business owners and managers focus their efforts on effective recruiting resources. However, businesses today often face many difficulties in the recruitment planning process or make mistakes during implementation. Below are some common mistakes that businesses often make when creating a personnel plan. Not fully recognizing the importance of a recruitment plan Most businesses today do not fully recognize the role of recruitment planning. In reality, it can be seen that businesses are still recruiting in the traditional way; for example, when a position needs to be filled, the business owner will ask HR to start recruiting a new person. [caption id="attachment_27730" align="aligncenter" width="800"] Not fully recognizing the importance of a recruitment plan[/caption] At that point, the HR department will begin the process of recruiting and interviewing to find a suitable person. Therefore, recruitment revolves around the cycle of recruiting - training - probation - resignation and relies on the HR department's recruitment capacity without any prior preparation. Not understanding the purpose and need for recruitment One of the common mistakes businesses make is not understanding the need and

13/05/2026

213

HOW TO BUILD AN HR DEPARTMENT FOR SMES

For a business to grow, its leaders must know how to use human resources effectively. Therefore, the organization must have talented human resource managers to assist them. In this article, let's learn about what an HR department is and how to build an HR department for SME business models. I. What is an HR department? The HR department (Human Resources department) is the human resources administration division of a business, established with tasks such as: ensuring the organization's employees are managed, and creating policies and regulations to protect workers' rights. Additionally, this department is also responsible for recruiting, dismissing, and enforcing policies and regulations for staff members. II. The main functions of an HR department 1. Recruitment and training [caption id="attachment_28297" align="aligncenter" width="780"] Main functions of an HR department in a business[/caption] Recruitment and training are among the main tasks that HR must handle. This job often requires HR staff to post job advertisements on social channels, professional recruitment platforms, and more. In addition, training new employees is also a key responsibility for an HR professional. The HR department often publishes training materials, including handbooks that detail all aspects of the job. Read more: Optimal HR management process for businesses 2. Storing employee records Each employee will have their own personnel file, resume, etc. Therefore, the human resources department is responsible for storing and managing this data, both in paper and online formats. 3. Implementing internal communications Internal communication is the method that helps strengthen relationships between employees and between employees and leadership. When disputes or misunderstandings arise between employees or between employees and managers, HR officers act as mediators. Employees are encouraged to bring relevant issues to the attention of the HR department for resolution. 4. Planning for employee performance improvement To maximize employee productivity, training is often conducted

13/05/2026

120

What is an HR Manager? Roles and Responsibilities of a Head of HR

Today, the human resources market is becoming increasingly competitive. As a result, the HR Manager plays an increasingly important role in maintaining an adequate workforce, helping the organization operate stably and effectively. So, what is an HR Manager? What are the responsibilities of a Head of HR? What skills are needed to become a professional HR Manager? Let's answer each question with 1Office in the article below. [caption id="attachment_29813" align="aligncenter" width="800"] The HR Manager position - Role and skills to become a Head of HR[/caption] 1. What is an HR Manager? An HR Manager is the person who manages and is responsible for leading and directing the functions and tasks of the Human Resources (HR) department. These functions include: recruitment and interviewing, payroll and timekeeping management, benefits and leave, as well as enforcing company policies and regulations. Some specific tasks an HR manager handles: Recruiting, interviewing, and training new employees in the department. Overseeing the daily workflow of each department. Providing constructive and timely performance reviews. Handling disciplinary actions and terminations for employees who violate company policies. Now that we have learned what an HR Manager is, let's explore the role of a Head of HR in a business in the next section. 2. The Role of an HR Manager in a Business Developing and Implementing Recruitment Plans This is one of the primary functions and tasks that any HR professional must perform. This involves sourcing potential candidates, coordinating interviews with qualified applicants, and establishing a training process for new employees. Additionally, in the recruitment plan, special attention must be paid to creating and establishing reports related to the recruitment process: recruitment costs, which job sites are most suitable for the business, the progress of the recruitment process, etc. Human Resource Management Collaborating with the leadership team to develop the

13/05/2026

152

5 Steps to Build an Effective Internal Training Process for Businesses

Internal training is a familiar concept for businesses today. Building a professional internal training plan is the foundation for a company to grow strong in all work processes and project planning. A strong internal team is key to sustainable business development. Understanding this, in today's article, we will share the importance of internal staff training, effective training methods, and specific examples of building a professional internal training system. I. Internal Training and Its Role for Businesses 1. What is internal training? Internal training is the process where company employees learn necessary job-related skills through courses, training programs, or short training sessions organized internally by the business. In essence, the internal training process is the foundation for the success of any organization or business. Creating a good corporate internal training plan will bring work efficiency to the entire business. The internal training system is an important part of employee and business orientation. A training course, whether short-term or long-term, needs to be conducted meticulously. Each company and business will need different training methods and models suitable for its scale, number of employees, and training objectives. 2. The importance of internal training for businesses As mentioned above, internal training plays an important role in HR planning and is the foundation for orienting long-term, sustainable business development. In today's modern society with the strong development of information technology, staff training has become simpler and more convenient with many different forms. However, the remaining problem lies with the leaders and managers themselves, as they are still vague in the process of building staff training strategies. CEOs/Managers/Department Heads/Supervisors/Project Leaders manage an entire company or a team of employees; they know that staff need to be trained to understand and work, but they have not yet grasped or paid attention to the importance of building a

13/05/2026

129

What is Employee Engagement? Solutions to improve Employee Engagement in your business

Employee engagement is no longer an unfamiliar term for HR and managers. However, not everyone fully and correctly understands its meaning. Join 1Office to learn what Employee engagement is and discover Employee engagement activities that help develop employees and promote internal culture within a business. 1. What is Employee Engagement? Employee engagement, simply put, is the level of enthusiasm and dedication an employee has for their job and their organization. An engaged employee feels that their presence in the organization is meaningful and that their efforts make a difference. This engagement is the driving force that motivates them to give their all to their work and be dedicated to the organization. 2. Misconceptions about Employee Engagement Employee Engagement is not employee satisfaction Many managers focus too much on improving employee job satisfaction without realizing that this doesn't make them more engaged with the organization. Satisfaction is a short-term state that can change quickly depending on circumstances. It says nothing about an employee's level of investment in the company or how hard they are working towards the organization's mission. For example, an employee might feel satisfied after receiving a raise but then quickly fall into a state of complacency, as they only need to maintain the same level of productivity to earn their desired salary. In reality, salary and bonuses are not the core motivation that drives them to work every day. Implementing policies and rewards to make employees satisfied with their jobs inadvertently creates a "comfort zone" for them, causing them to become complacent with their current situation and stagnate. As a result, satisfaction not only fails to improve productivity but also causes the business to stall. In contrast, Employee Engagement is built on a voluntary spirit, stemming from an employee's passion and responsibility for their work. Employee engagement is

13/05/2026

106

What is HR 4.0? Human resource management trends in the digital age

Along with the continuous development of society, every field within a business needs adaptive solutions to grow further. HR 4.0 has created certain changes in corporate human resources management. So, what do businesses need to do to keep up with these trends? Let's find out in the article below! I. What is HR 4.0? The importance of adapting to the wave of HR 4.0 trends 1. What is HR 4.0? HR 4.0 is the era of applying artificial intelligence, office robots, cloud computing, and big data to human resource management. The history of the world's industrial revolutions is well-known for its 4 major Industrial Revolutions: HR 1.0: Work was processed manually with paperwork, and HR management tasks only involved hard skills such as calculations, benefits, labor safety, etc. HR 2.0: Electricity emerged, HR tasks were handled more neatly, and there was an initial focus on developing hard skills and personnel training. HR 3.0: The Internet appeared but was not widely utilized; recruitment activities remained traditional, and there was a growing emphasis on developing soft skills for personnel. And now, as the 4.0 industrial revolution is unfolding and significantly impacting the world in every field, HR 4.0 has also developed and is the trend that all businesses are aiming for. HR 4.0 - The Internet dominates life, and large amounts of data have become a catalyst for recruitment technology. The 4.0 recruitment mindset has changed, focusing more on managing employer branding and talent development. Technology harmonizes with the recruitment process, making it more streamlined and efficient. 2. The importance of adapting to the wave of HR 4.0 trends In the face of the powerful transformations of the 4.0 industrial revolution, human resource management practices worldwide, including in Vietnam, have undergone major changes. In the last decade, recruitment methods have changed significantly

Human Resources Management

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Latest Articles

[Pandemic Guide] How to boost employee morale during social distancing?

5 Steps in the Work Handover Process You Need to Know

Timekeeping methods in businesses today

5 effective HR management methods in the new normal

Is online HR software necessary for your business size?

A Summary of Managerial HR Skills That Businesses Need to Know

How to build the most detailed and standard recruitment plan for 2026

HOW TO BUILD AN HR DEPARTMENT FOR SMES

What is an HR Manager? Roles and Responsibilities of a Head of HR

5 Steps to Build an Effective Internal Training Process for Businesses

What is Employee Engagement? Solutions to improve Employee Engagement in your business

What is HR 4.0? Human resource management trends in the digital age

Apply management knowledge in practice
with the 1Office all-in-one management solution

Human Resources Management

Featured

8 Human Resource Management Lessons from Steve Jobs

Secrets to Retaining Talent for Startups

HR Management Lessons from the Story of “The Ant”

How to Calculate Probationary Salary Under the Latest 2026 Regulations: What Employees Need to Know

How to Calculate Holiday Pay in 2026 According to the Latest Labor Regulations

Smart and Flexible AI & No-code Solution Suite

Latest Articles

[Pandemic Guide] How to boost employee morale during social distancing?

5 Steps in the Work Handover Process You Need to Know

Timekeeping methods in businesses today

5 effective HR management methods in the new normal

Is online HR software necessary for your business size?

A Summary of Managerial HR Skills That Businesses Need to Know

How to build the most detailed and standard recruitment plan for 2026

HOW TO BUILD AN HR DEPARTMENT FOR SMES

What is an HR Manager? Roles and Responsibilities of a Head of HR

5 Steps to Build an Effective Internal Training Process for Businesses

What is Employee Engagement? Solutions to improve Employee Engagement in your business

What is HR 4.0? Human resource management trends in the digital age

Apply management knowledge in practice with the 1Office all-in-one management solution

Apply management knowledge in practice
with the 1Office all-in-one management solution