Manage and monitor projects in detail, all from your smartphone

The race in the digital age has never cooled down for growing businesses as the demand for convenience and speed in project management and monitoring continues to rise. The question that has been raised and become the premise for debates and discussions among business administrators is whether one can directly manage and track project progress with just a smartphone. To explore and answer this question, let’s delve into this issue together.

Difficulties in project management and monitoring

Any business, whether in its startup phase or growing steadily, will face similar difficulties in management.

This is because, traditionally, every project required a direct manager who was responsible for reporting to superiors to promptly find solutions if any issues arose.

Traditional project management is associated with computers and desks

Such direct monitoring creates many hassles for the person in charge due to its inconvenience and difficulty. For example, it’s impossible to monitor continuously, work gets interrupted without knowing the cause, reports lack detail leading to reprimands from the boss, long travel distances, and a lot of time and effort are spent without achieving the desired work efficiency.

With traditional management methods, employees or superiors involved in the project have limited tasks and cannot independently make changes, updates, corrections, or contribute ideas when necessary.

For this reason, if one stage of the project is handled or executed poorly, the entire process can be halted until the root of the problem is found.

Causes hindering project management and monitoring

Currently, there are many reasons that hinder project management and monitoring, and here are some of the most prominent ones.

Unclear work allocation

• Some people are overloaded with work, while others have nothing to do. This leads to employees shirking responsibility and passing the buck to each other.

For a project to run smoothly, interaction and connection among all members are necessary

• A lack of close connection and interaction between departments causes many conflicts in discussions, expressing opinions, or disrupting the process. There are cases where departments know nothing about the job content when it is handed over or when a new manager takes over.

Ensuring information reaches project members is extremely important

Confusion over schedules, implementation, or project completion times

“Late” and “Forgetful” are bad habits that are hard for today’s employees to break

• Most company employees are prone to forgetting assigned tasks or even… forgetting important milestones or client appointments.
• Ineffective work arrangement and adjustment inadvertently create a lot of pressure for the individuals or departments in charge. This also causes many projects to be stalled and delayed.

Read more: Effective time management methods

Long-term stress causes personnel to procrastinate, affecting the project

1Office – The effective project management and monitoring solution, anytime, anywhere.

Using project management and monitoring software is an effective method for busy managers, and 1Office is the most superior choice because:

• Managers don’t need to be physically present or directly monitor on a computer to know the project’s progress.
• Reporting becomes easier and more proactive as all content, information, and data are clearly presented on the management software.
• As software that can be used directly on a smartphone, it is extremely lightweight and easy to use; both the configuration and user guide are straightforward. On the mobile interface, you can access data, schedules, view projects, and evaluate work performance at the company with just a few taps.
• It helps minimize subjective work from both superiors and subordinates. Every task has a measurement method (quantity, quality), making employee performance evaluations more accurate.
• With the task reminder feature, all important information such as meeting schedules, appointments, and upcoming or overdue tasks are sent to the application’s notification section. This helps control daily, weekly, and monthly workloads, manage risks, and make adjustments easily.