Top 15 best materials inventory management software for businesses

Inventory management software is becoming an indispensable tool in the Industry 4.0 era, as businesses increasingly prioritize digitizing their operations. Effective inventory management not only helps optimize costs but also enhances efficiency and competitive advantage. In this article, 1Office will introduce the Top 15 most trusted inventory management software today – helping you easily choose a solution that fits your business’s scale and needs.

1. What is inventory management software?

Inventory management software is a tool used to automate and optimize warehouse management activities. This software allows businesses to track and control the process of goods receipt and issue, inventory levels, as well as manage other inventory-related activities such as transfers, recalls, liquidations, and stocktaking. This helps managers save time and costs, minimize errors, and improve accuracy and efficiency in warehouse management.

2. Should businesses use inventory management software?

Whether a business should use inventory management software depends on many factors, including: scale of operations, business type, warehouse management needs, and budget. Therefore, for businesses that need to manage their warehouse and improve business efficiency, using inventory management software is a solution worth considering.

2.1. Challenges in business warehouse management

Currently, many Vietnamese businesses still manage their warehouses and inventory using traditional methods, which leads to difficulties in management and tracking. Specifically, some of the problems businesses are facing include:

• Time and resource consumption in manual management: Manually recording and tracking goods receipts/issues and inventory levels using manpower, ledgers, and Excel causes many difficulties in searching and checking product information when needed, leading to errors and confusion.
• Lack of a unified management system: Using multiple separate software for different functions (such as managing goods receipts/issues, inventory management, accounting) leads to a lack of data consistency, making tracking and control difficult. It also creates challenges in sharing information between departments within the business.
• Outdated and poorly organized warehouse system: Warehouses that are not scientifically designed and lack a proper shelving system lead to irrational arrangement of goods, increasing the risk of loss, damage, and making it difficult to find, receive, and issue goods.
• Ineffective measurement and reporting system: A reporting system that is not updated regularly and does not provide all the necessary information for warehouse management can lead to inaccurate decision-making.

Therefore, applying modern warehouse management solutions will help businesses improve warehouse management efficiency, save costs, enhance competitiveness, and increase profits.

>> Read more: Top 7+ effective, free, and best warehouse management software

2.2. The role of using inventory management software

Using inventory management software brings many benefits to businesses, including:

• Enhanced warehouse management efficiency: Inventory and materials management software helps automate tasks such as goods receipt/issue, stocktaking, and reporting, while accurately tracking the quantity, location, price, and expiration date of goods. This saves time and effort for employees and minimizes storage costs.
• Improved operational efficiency: Using software helps ensure a steady supply of materials for production and business, avoiding shortages or excess inventory. This helps businesses better meet customer demands, increasing revenue and profits.
• Improved analysis and decision-making capabilities: Detailed statistical reports on goods receipts/issues, inventory levels, and goods value help businesses evaluate warehouse performance and make more effective decisions on managing inventory and materials.
• Enhanced information access and sharing: Modern warehouse management software allows remote access to warehouse information anytime, anywhere. It also supports easy sharing of warehouse information between departments, demonstrating professionalism in the company’s management activities.

3. Top 15 most effective inventory management software today

3.1. 1CRM inventory management software

1CRM is one of the most effective sales management software on the market, trusted by over 6,000 businesses. The software is known as a comprehensive management platform that includes many modules such as customer management, revenue and expenditure management, sales management, purchasing, etc. Among them, the 1CRM inventory management module provides an effective warehouse management solution for businesses of all sizes.

As an inventory management software integrated into the 1CRM platform, this system allows businesses to control all warehouse activities—from storage and stocktaking to inventory alerts—on a single interface. This enables managers to easily track the flow of materials and goods in real-time, minimizing risks and optimizing warehouse operations.

Some of the outstanding features of 1CRM’s warehouse and inventory management software include:

• Manage and track detailed warehouse import/export activities, including quantity, value, time, and performer.
• Control inventory levels by item type, warehouse, and by product value and expiration date.
• Automatically send reminders and alerts when inventory levels are low or excessive, or when materials are nearing their expiration date.
• Organize and arrange goods in the warehouse scientifically to make searching and handling imports/exports quick and easy.
• Provide complete statistical data and automatically update information on import/export status, inventory, product value, etc., during the sales process, thereby reducing error rates.

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From the features above, it is clear that 1CRM software is suitable for businesses of all sizes, from small and medium to large enterprises, operating in fields such as manufacturing, commerce, services, distribution, etc.

3.2. KiotViet – Popular Sales Management Application

KiotViet is a fairly popular sales management software in Vietnam, trusted by many retail stores. KiotViet provides an effective multi-channel sales management solution, helping businesses increase business efficiency and save costs. Some of KiotViet’s outstanding features include:

• Easily control inventory through real-time updated metrics
• Supports setting up sales operations through a single interface screen
• Supports unlimited entry of quantities and updates for product colors, models, and materials
• Can operate on multiple platforms and stores all data on a cloud computing system

KiotViet is an effective sales management application with many useful features, suitable for small and medium-sized businesses. This software has a simple, easy-to-use interface, reasonable pricing, and is supported by a professional staff.

3.3. Sapo – Multi-channel Management & Sales Software

With a simple, easy-to-use interface and many smart features, Sapo software has met the multi-channel sales management needs of many types of businesses. Sapo provides a comprehensive sales management solution, helping businesses connect and sell effectively on various channels such as websites, Facebook, Shopee, Lazada, Tiki, Sendo, etc. The strength of this software is its warehouse and sales management operations, which are suitable for various store sizes.

Some of the outstanding features of this multi-channel software include:

• Manage sales activities such as invoices, customers, products, payments, promotions, etc.
• Accurately manage inventory levels, sellable stock, and track the process of warehouse imports/exports and transfers
• Supports online sales on websites, Facebook, and e-commerce platforms like Shopee, Lazada, Tiki, Sendo.
• Warehouse data is continuously updated across multiple channels to limit the risk of data loss
• Provides 24/7 customer support through various channels such as phone, email, and online chat.

3.4. GoSELL – Multi-channel Sales Management Platform

GoSELL is an effective multi-channel sales management software with many useful features, suitable for businesses in logistics, store owners, distributors, manufacturing enterprises, etc. The platform has a simple, easy-to-use interface, reasonable pricing, and is supported by a professional staff.

The outstanding features of GoSELL include:

• Manage daily warehouse imports and exports, classify goods by SKU, IMEI, etc.
• Classify goods according to various criteria such as: product type, brand, color, size, etc.
• Supports statistical reporting of inventory history, reports from orders and packages to total orders such as imports, exports, and on-hand stock
• Smartly assign permissions to warehouse staff to limit losses and errors
• Synchronize warehouses from platforms like Shopee, Lazada, etc., to make inventory control more effective

3.5. Perfect Warehouse Inventory Management Software

This is one of the most secure and effective warehouse and inventory management software solutions. Perfect Warehouse meets all the important criteria for businesses with a full range of necessary features. Specifically:

• The software interface is designed to be simple and user-friendly, helping users operate quickly and efficiently.
• Easily track and manage raw materials in the warehouse, goods receipts and issues, and inventory levels.
• Supports user permission delegation for software access.
• Set up inventory cards for all employees.

Overall, Perfect Warehouse is an effective and cost-saving warehouse management solution for small and medium-sized businesses, available on various platforms such as Windows, Mac, Linux, and Web.

3.6. Nhanh.vn Inventory Management Tool

Nhanh.vn is a multi-channel sales management platform that provides many useful features for inventory management, including:

• Create and manage inventory catalogs with complete information such as item name, item code, description, image, unit of measure, price, etc.
• Categorize materials by group, type, and brand to support quick and easy item searches.
• Record inventory receipt and issue activities completely and accurately in real-time.
• Provide detailed statistical reports on receipts, issues, inventory levels, and prices to help businesses evaluate the effectiveness of their inventory management operations.

This platform is suitable for small and medium-sized businesses, retail businesses, stores, online sellers, or industries such as fashion, mother and baby, groceries, etc. Additionally, one of Nhanh.vn’s other strengths is shipping. With integrations with most leading shipping carriers in Vietnam like Giao hang nhanh, J&T, Vietnam Post, Viettel Post, etc., it allows businesses to push orders even when not connected.

3.7. Smartstock Inventory Management Software

Smartstock is flexibly designed, allowing users to customize some features to fit the needs and requirements of their business. In addition, the platform is designed with an intuitive, easy-to-understand interface, helping users operate quickly and efficiently, even those with little experience using software.

Some of the outstanding features of Smartstock software include:

• Statistics on the quantity of overstocked goods, easy creation of issue and receipt slips.
• Manage supplier and customer information, with specific data segmented by region.
• Automatically receive goods into the warehouse upon customer returns, ensuring no quantity discrepancies.
• Automatically alerts users when goods are defective or have expired.
• Supports data synchronization and backup to the server to prevent data loss.

3.8. gAMSPro Warehouse Management Software

gAMSPro is a warehouse management tool developed by Global Software Corporation (GSOFT). The software interface is designed to be simple and user-friendly, making it easy for users to operate. In addition, gAMSPro provides all the necessary features for warehouse management, such as:

• Search for raw material information such as name, code, unit of measure, material group, approval status, accompanying notes, etc.
• Manage information, categories of material types, and material groups, while organizing them scientifically to help users find goods quickly.
• Manage the issuance, transfer, and recall of raw materials, helping users easily grasp the situation and status of inventory.
• Easily check and reconcile goods, and identify expired raw materials for liquidation thanks to the asset inventory feature.
• Provides a feature to manage the supplier list, including: name, contact information, address, supplier’s field of activity, etc., and supports supplier evaluation.

3.9. ECount Online Inventory Management Platform

Ecount is an effective warehouse management software with many useful features suitable for small and medium-sized businesses, businesses with multiple warehouses, various types of materials, etc. Some of the notable features of this software include:

• Provides detailed reports on warehouse fluctuations, such as the quantity of goods received and issued, and the actual inventory quantity in the warehouse.
• Updates the inventory quantity status in real-time for the inventory manager.
• Supports measurement and reporting on the status of defective goods and goods transferred to other locations.
• Allows importing and exporting goods information for the purpose of printing barcodes and business orders.

3.10. GM Sales Inventory and Sales Management Software

GM Sales is a materials inventory management application that not only helps manage sales and purchases simply and conveniently but also provides inventory management features that meet business needs well. This software integrates professional inventory functions into a separate inventory management module, helping users switch between operations quickly without wasting time.

Key features of GM Sales software include:

• Allows for quick and accurate searching of information about products, customers, orders, etc.
• Can connect with barcode scanners, receipt printers, and barcode label printers to automate sales and inventory management operations.
• Notifies users about inventory levels and expired goods during the sales process, helping them control the status of their products.
• Automatically supports arranging goods for dispatch and calculates the cost of goods sold in real-time, helping users understand the profit of each product.

3.11. Vinemacc Inventory Management Software

Vinemacc is an effective inventory management software with many useful features suitable for various businesses, allowing for barcode-based inventory management and easy categorization of products and goods. Additionally, this software can interact with Excel, providing convenience in materials inventory management.

• Tracks inventory levels in real-time, with alerts for low stock or overstock situations.
• Provides detailed statistical reports on inventory receipts and issues, and pricing, helping to evaluate the effectiveness of warehouse management operations.
• Supports users in creating and printing barcodes for products for easier and more accurate product management.
• Manages automatic and accurate stock transfers between different warehouses.
• Tracks customer debts and manages payments effectively, helping businesses monitor revenue, profits, and costs efficiently.

3.12. BS Silver Materials Inventory Management Application

BS Silver is a multi-platform application that runs on operating systems like Android, Windows, and iOS. The software helps users effectively manage the quantity and price of items in each warehouse and category. Additionally, BS Silver software integrates flexible cost calculation methods for goods issued, suitable for the diverse needs of organizations and businesses.

Key features of BS Silver software include:

• Creates and manages a barcode system for products and goods to ensure the accuracy of the receiving and issuing process.
• Allows exporting and importing product data from Excel files and integrates with inventory scanners to automatically update stock quantities.
• Assigns access permissions and usage rights for software functions to each user account.
• Sends notifications to users about defective and expired goods.

3.13. AH Inventory Pro Materials Inventory Management Software

AH Inventory Pro is an advanced inventory management software built on an entirely new Microsoft Excel platform, helping businesses optimize the management of goods, sales, revenue/expenses, and debts.

• Tracks product quantities, receipts and issues, expiration dates, and prices accurately and effectively.
• Creates orders, manages customers, handles payments, etc., to boost business activities.
• Records and manages revenues, expenses, and debts clearly and transparently.
• A powerful SQL database system helps store large volumes of data, ensuring fast processing and smooth operations.

3.14. SUNO Simple Sales Management Software

Suno is a sales management software designed specifically for small and medium-sized stores, helping shop owners manage sales effectively, saving time and costs. The software assists business owners in easily managing their stores, from calculating revenue and expenses to managing inventory, purchasing, and sales activities.

Some outstanding features of SUNO software include:

• Manages warehouse operations effectively and accurately within a single user interface.
• Controls the detailed status of goods based on product codes, and imports product information from Excel files or websites.
• Quickly creates goods issue and receipt notes, while providing detailed reports on inventory movements, stock levels, pricing, etc.

3.15. SoftPro Inventory Warehouse Monitoring System

The SoftPro Inventory monitoring system is a comprehensive solution that helps you manage goods effectively. The software provides many features to track goods, ensuring products are always accounted for from receipt to dispatch. The superior features of SoftPro Inventory software include:

• Integrates barcode technology to make receiving and issuing transactions easier and faster.
• Tracks inventory levels and cost of goods sold (COGS) in real-time and supports periodic stocktaking processes.
• Supports exporting and importing product data from Excel files regarding the company’s inventory movements and stock levels.

SoftPro Inventory is a flexible solution that can be customized to meet the specific needs of your business. The system is available in various versions to suit businesses of all sizes, especially small and medium-sized ones.

4. Should You Use Free Inventory Management Software with Excel?

Excel is a popular and easy-to-use tool that can be installed completely free of charge. Businesses do not need to pay for complex inventory management software; instead, they can conveniently use Excel spreadsheets. However, using Excel for inventory management also has some limitations, such as:

• Limited management capabilities: Excel is not specifically designed for inventory management, so its management capabilities are more limited compared to professional inventory management software.
• Low security: Excel does not have high data security capabilities, which can lead to the risk of data loss or leakage.
• Difficulty in managing large warehouses: As the quantity of goods in the warehouse increases, managing with Excel becomes more difficult and time-consuming.
• Prone to errors: Manual data entry and calculations in Excel can lead to errors.

Therefore, using free inventory management software with Excel is only suitable for small businesses with a small quantity of goods and simple management needs. For large businesses with a large quantity of goods and complex management needs, it is recommended to use professional inventory management software to ensure efficiency and security.

5. Criteria for Choosing Inventory Management Software

Choosing the right inventory management software is a crucial factor in helping businesses improve management efficiency, save costs, and increase profits. Below are some important criteria to consider when selecting software:

• Management needs: Determine the warehouse size, quantity of goods, types of goods, and the specific management needs of the business.
• Features: Choose software with all the necessary features for inventory management, such as: Inventory management, Warehouse entry/exit, Cost of goods sold tracking, Statistical reports, Expiration dates, Batches, Goods location, Integration with other software (accounting, sales software, etc.).
• Usability: The software interface should be easy to use, suitable for the user’s skill level, and support multiple platforms such as computers, phones, and tablets.
• Software cost: In addition to the software price, businesses need to consider other related costs such as licensing fees, maintenance fees, and technical support fees.
• Support services: The software provider should have a professional technical support team ready to answer questions and assist customers during use.

6. Conclusion

With professional inventory management software, you can manage your warehouse scientifically, accurately, and efficiently, thereby enhancing your business’s operational effectiveness.

Above are the 15 inventory management software options that 1Office wants to share with businesses. If you need a free consultation on the 1Office CRM sales inventory management software, please contact us immediately via:

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