Webinar Online: Stop Manual Signing – Switch to Digital Signatures for Effective Business During the Pandemic

With the desire to provide businesses with a solution to maintain business operations and optimize operations even during the pandemic, 1Office organized the Online Digital Signature Webinar with the theme: “Replace Manual Signatures with Digital Signatures” to launch the superior 1CA digital signature feature on August 28, 2021.

In the context of the Covid-19 pandemic, most businesses have implemented remote work. As a result, internal operations were disrupted: the signing and approval process faced difficulties; contracts were delayed; documents and records were slow to be delivered;… causing businesses to stagnate in their business and operations.

A solution to ensure effective business and seamless operations during the pandemic

To adapt to the situation, businesses are forced to apply digital tools to ensure signing and approval activities occur continuously and seamlessly, in other words, a digital signature solution that allows for remote signing anytime, anywhere. However, is that enough to be the “vaccine” for businesses at this time?

Current digital signature solutions on the market are used completely independently, not linked to any business process or company objects. With complex, multi-step signing and approval processes, using a standalone digital signature solution fragments the user experience as they have to operate on multiple different software, which is very time-consuming, costly, and labor-intensive for staff.

Understanding this context and its limitations, 1Office has launched the superior 1CA digital signature feature to help businesses maximize business efficiency while optimizing remote operations.

During the 1CA feature launch ceremony, Speaker Le Viet Thang, CEO & Founder of 1Office, shared that the accelerated launch of the 1CA digital signature feature was because 1Office itself also encountered signing and approval barriers during the pandemic. Signing documents and records still faced many difficulties without applying digital signatures on the software.

He also added: “The signing and approval process must be a seamless, uninterrupted process for the user. Therefore, the 1CA digital signature feature is integrated directly into the 1Office all-in-one management platform, weaving into every customer’s business process to ensure continuity and seamlessness in the implementation process, helping businesses save up to 90% of their time and operating costs.”

1CA Digital Signature Application – Simplifying the Approval Process

First and foremost, 1CA possesses all the general advantages of a typical digital signature solution, such as: sign anytime, anywhere; sign on any device; sign multiple files at once; and allows for both digital and image signatures while ensuring legal validity.

In addition, the speaker and solution development experts demonstrated the 1CA digital signature feature with several outstanding advantages as follows:

Sign any document

Unlike other standalone digital signature software, 1CA allows for digital signing of a variety of different documents such as internal documents, labor contracts, and commercial contracts. The software also provides a feature to build template documents directly on the system, helping to minimize manual uploads. Simply select the process and execute, and the system will automatically send notifications and requests to the relevant departments.

Sign within any process

Previously, to complete a document signing procedure, businesses had to perform many steps on multiple software platforms: creating a template in one place; downloading the document then uploading and signing it in a separate software; then saving and managing the document on another platform. With the 1CA digital signature feature, businesses can perform all these steps on a single platform, helping to maximize savings on operating costs while thoroughly resolving concerns about data fragmentation.

Store and link documents to relevant objects

Documents and records are linked to specific related objects, making management and searching easy by time, department, and process. At the same time, businesses can conveniently extract documents.

Affordable cost

Currently, 1Office is building a price frame for the 1CA digital signature service that is only ⅓ to ¼ of the price of current digital signature software on the market.

Highlight questions raised during the webinar

The insights shared by Mr. Thang and the experts were well-received by the large number of attendees. Here are the most frequently asked questions from the webinar:

If a business is currently using a USB Token, can they use the 1CA digital signature?

Mr. Thang shared: “For commercial contracts, 1Office will integrate all USB Tokens to provide flexible operations for all participants. However, for businesses already using 1Office, the 1CA digital signature feature will completely eliminate the need for USB Tokens, as USB Tokens are an older technology and can only sign one document at a time, unlike 1CA which can sign multiple documents simultaneously. 

If a business is using HSM digital signatures from other providers, how will the integration with 1Office work?

Currently, 1Office is a distributor of digital signatures from 5 major providers: BKAV, VNPT, Viettel, CMC, and FPT. If your business uses digital signatures from these providers, the integration will be very quick and easy. 

After a document is digitally signed, how can we prove that it was signed by the correct person at that specific time?

Technologically, 1Office is committed to the Ministry of Information and Communications that each 1CA digital signature is linked to a specific account/entity. The signing information and timestamp will be saved on the 1Office system.

Thus, the webinar “Ditch Wet Signatures – Switch to Digital Signatures” was a great success, with over 350 attendees who are leaders/managers from businesses across the country. This demonstrated the urgent need for digitalization within the business community in the face of today’s harsh challenges. This is also the motivation for 1Office to continue developing and introducing more useful new features in future webinars.

To experience the digital signature service and receive special offers, click the “Register for a Trial” button below or call 0834 838888 for the fastest consultation and support from our Digital Signature Solution experts. 

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