Why isn’t ‘remote work’ effective for businesses?

We are witnessing a resurgence of the pandemic, forcing businesses to once again implement remote work policies. Although this working model is becoming increasingly popular, not every business can manage remote staff while still optimizing employee performance.

According to a 2020 survey by Q&Me on “Employee satisfaction with remote work during social distancing”, 30% of employees believe working from home increases productivity and efficiency, 27% think there is not much difference, and as many as 42% feel that working from home leads to poorer work results.

Is your business struggling with remote work?

So, what are the reasons for the inefficiency of remote work in businesses? And how can businesses operate smoothly and employees collaborate more effectively while working remotely? Let’s find the answers with 1Office in the article below.

REASONS WHY BUSINESSES ARE INEFFICIENT AT REMOTE WORK

Remote work is no longer a new concept today, but the failure to find suitable remote work platforms and solutions creates difficulties and challenges for both employees and managers:

Limited interaction

According to a Q&Me report, Zalo, Email, and Messenger are the three most used applications for communication and exchange during remote work. Using multiple communication platforms at once leads to scattered and unconsolidated data (exchanged messages, work files, etc.), causing significant difficulties in retrieving information and sharing documents.

Communication tools frequently used by employees when working remotely

(Source: Q&Me)

Additionally, the lack of direct interaction with colleagues over a long period prevents employees from developing communication and information-conveying skills, leading to uncoordinated collaboration, reduced team spirit, and diminished motivation to contribute to the business.

Remote work helps save operational costs, but does it guarantee work performance?

For many managers, the way they maintain team motivation is by ensuring everyone is present at the office for direct guidance and supervision. Conversely, employees not in the office are much harder to manage. Without supporting tools, managers cannot proactively track employee work progress and can only evaluate it through project quality and status reports.

Employees also face the challenge of balancing time for work and personal needs. Studies show that remote employees find it difficult to complete their work within standard business hours due to environmental distractions and the lack of pressure that exists in an office setting. Furthermore, not knowing how to prioritize tasks directly affects the work efficiency and professional conduct of each individual.

Work performance is affected when working from home

SO HOW CAN BUSINESSES ENSURE REMOTE WORK PERFORMANCE?

For the remote work model to be effective, businesses must ensure two factors:

• Employees have a strong work ethic, ensuring deadlines and quality are met while working from home.
• Managers can remotely monitor employee work progress, preventing delays and stagnation in work.

1Office – The toolkit for effective remote employee management

1Office – The all-in-one business management platform aimed at optimizing work efficiency and employee collaboration anytime, anywhere. With 1Office, businesses can meet the remote work needs of their entire staff thanks to its outstanding features:

1. Planning, assigning & allocating tasks
2. Managing, supervising, and tracking work
3. Reporting & evaluating work performance
4. Internal social network for the business

1. Plan, assign & allocate tasks

1Office provides a scientific and effective task management solution.

Create projects & allocate resources

• Plan and assign tasks to specific individuals or groups, based on job position and implementing department.
• Easily update estimated and actual task completion times to track employee performance.
• Once a task is assigned, it automatically updates in the individual’s schedule. Each person can proactively manage their work.

2. Supervise and track tasks

Individuals and managers can easily track and manage tasks using views like Gantt and Kanban, allowing for continuous and consistent monitoring of work progress.

Manage & supervise tasks and projects

1Office also provides an intelligent automatic alert and reminder feature, helping individuals proactively complete their work by the deadline.

3. Report & evaluate work performance

Thanks to the feature that automatically updates reports based on progress and tasks, managers can grasp the detailed status of work and accurately evaluate employee effectiveness and performance.

Visual reports in formats like Dashboards and dynamic reports.

4. Promote corporate culture with an internal network

1Office provides an internal communication channel to promote and develop corporate culture, connect, and inspire employees.

Internal communication channel

• Leaders and the HR Department can share policies and important information on the company feed for all employees to see.
• Create work groups by department or by task directly on the system.
• Members can proactively view personal information such as salary, allowances, labor contracts, insurance, etc.

With the advancement of technology, the remote work model will bring great benefits if businesses clearly define their operational goals and effectively apply digital technology. This is also a golden opportunity for every business to undergo digital transformation to overcome all difficulties, develop internal strengths, and achieve greater success.

JUNE #HOMEOFFICE PROMOTION:

To support businesses through the pandemic season, 1Office is launching a promotional program in June: 

•  Get 2 MONTHS free use of 1Office software for units that sign a contract in June.
•  Free setup for all TRAINING and TOURISM businesses.

We hope that these special PROMOTIONS from 1Office will help businesses stand firm through the pandemic season while taking strong steps on their digital transformation journey. Register now to receive this exclusive offer, available only in June.

Register for a free consultation here: https://1office.vn

24/7 Consultation Hotline: 083.483.8888