Digital Transformation with 1Office: Weilaiya’s Spectacular Breakthrough

1. Weilaiya: A company with nearly 30 years of history

Weilaiya (Wei Laiya) was founded in 1985, originating as a private label for a high-end salon system in Germany. It was established in Frankfurt, one of Germany’s romantic havens. Previously, Weilaiya only researched, developed, and supplied hair care products exclusively designed for high-end salons and spas, created by a Chinese founder.

In 2005, Weilaiya registered as a national brand, introducing for the first time the philosophy of “Considering beauty and health as the core development criteria.” This principle played a crucial role in the development of hair and skin care products and also marked the beginning of a beautiful dream.

In 2012, Weilaiya began to explore the e-commerce business sector, expanding its collaboration with international partners like Givaudan, the manufacturer for the world-renowned brand Chanel. This further developed their expertise and enhanced brand awareness.

In 2015, Weilaiya established its first domestic operating company in Hong Kong, registered as Vella Biotech Co., LTD.

In 2016, Weilaiya officially opened another office in the Grade A Greenland Financial Center in Guangzhou, China. It established international operations and systematic, international brand management activities to continue pursuing its dream of expanding across Asia.

In 2017, Weilaiya signed an exclusive distribution contract in Vietnam with Wonder Union. This was a historic step for Weilaiya in expanding its market to Southeast Asian countries with a growing demand for safe and healthy beauty products, especially Vietnam.

In 2019, just 14 years after evolving from a small company in Germany to a thriving business in Hong Kong, Weilaiya officially established itself as one of the fastest-growing cosmetics brands, spreading throughout the region. To date, its network has expanded to 23 countries worldwide, including Germany, the US, the UK, Malaysia, Singapore, Taiwan, Vietnam, and more.

With the mission “Beauty – Achieve – Dream,” Weilaiya not only delivers beauty but also helps every woman master her dreams and achieve her aspirations, making them more confident and happier on every journey.

2. Manual Management – The Barrier Holding Back Weilaiya’s Growth

Before partnering with 1Office, Weilaiya was trapped in a “nightmare” of manual management, facing countless difficulties:

Manual Management: Cumbersome, Time-Consuming, and Prone to Errors

• Cumbersome processes: Manual management involved many complex steps, from receiving requests and processing information to assigning tasks to employees, tracking progress, and reporting results. This process consumed a lot of time and manpower, affecting work efficiency.
• Prone to errors: Weilaiya used various papers and logbooks to record information, leading to a high risk of errors. The lack of a unified management system made it difficult to track and control data.
• Excessive time spent on administrative tasks: Weilaiya employees had to spend a lot of time on manual tasks like organizing paperwork, filing records, and creating reports in Excel. This prevented them from focusing on more important work.

 

Task Assignment via Zalo: Lost and Misplaced Information

• Missed information: Exchanging work-related information via Zalo messages caused information to be easily buried and lost. Employees found it difficult to retrieve information when needed, leading to delays and affecting work efficiency.
• Difficult progress tracking: Tracking work progress through Zalo was very difficult and inaccurate. Weilaiya’s management could not get a real-time overview of projects, leading to inappropriate decision-making.
• Lack of security: Sharing work information via Zalo posed a potential risk of information leaks, affecting the company’s reputation and interests.

 

Statistical Reporting: Manual, Time-Consuming, and Inaccurate

• Manual data collection: Collecting data from different departments within the company was very time-consuming and labor-intensive. The data was often incomplete and inaccurate, affecting the quality of reports.
• Manual reporting: Creating reports using Excel was very time-consuming and labor-intensive. The reports often lacked visual appeal and were not comprehensive, making it difficult for management to evaluate the company’s performance.
• Lack of real-time updates: Manual reports were often not updated regularly, meaning management could not grasp the company’s current situation.

 

Manual management methods and an inefficient task assignment system were holding back Weilaiya’s growth. The lack of an accurate and up-to-date statistical reporting system made it difficult for management to make decisions. Digital transformation by implementing an intelligent management system was the necessary solution to help Weilaiya overcome these barriers and move towards sustainable development in the future.

3. Weilaiya’s Journey to Digitizing the Entire Business with 1Office

Weilaiya made a spectacular breakthrough when it embarked on a complete digital transformation of its business with 1Office. The intelligent management system from 1Office brought enormous benefits to the company, helping Weilaiya improve operational efficiency and achieve new heights.

Work performance evaluation at your fingertips

1Office provides a visual reporting system, helping Weilaiya’s management easily evaluate the work performance of each employee and department. This allows the company to make timely decisions on rewards and motivation, boosting employee morale.

Lightning-fast task assignment, no missed tasks

With 1Office, assigning and receiving tasks becomes faster and easier than ever. The system helps automate the process, notifies the assignee, and tracks progress. As a result, Weilaiya can rest assured that no tasks are missed, ensuring the overall project timeline is met.

Save time, increase efficiency

1Office helps Weilaiya save time on monthly timekeeping and payroll calculation. Employees can easily track their timesheets and payslips transparently and clearly. The system also helps reduce the time spent on resolving requests and complaints, improving work efficiency and employee satisfaction.

Seamlessly smooth workflows

1Office helps Weilaiya optimize workflows, eliminate cumbersome manual steps, and enhance connection and coordination between departments. As a result, operational processes become smooth and efficient, helping the business save time and costs.

Weilaiya made a wise decision in choosing 1Office as a partner on its digital transformation journey due to its suitability and effectiveness for their business operating model:

• 1Office effectively meets the company’s internal management needs, helping to resolve pre-existing issues.
• A comprehensive solution with interconnected modules and features, enabling easy data synchronization.
• A user-friendly, easy-to-use interface that helps employees quickly adapt to and use the system effectively.

 

With these significant benefits, Weilaiya has affirmed its position in the market and is aiming for further development goals in the future. Digital transformation with 1Office is a testament to the effectiveness of applying technology to business management. Weilaiya’s story is an inspiration for businesses looking to undergo digital transformation. Choose a solution that fits your business needs to achieve success like Weilaiya.