HASCO Group successfully partners with 1Office for digital transformation

1. HASCO – A multi-industry corporation with a branded real estate ecosystem

Over more than a decade, HASCO has become a leading multi-industry corporation with a series of branded real estate projects and projects under the Feni brand.

Established and operating as a corporation since 2009, HASCO now owns an ecosystem of many subsidiaries, operating and developing in various fields, with real estate, financial investment, and mergers and acquisitions being its three core business areas.

Starting and achieving success in the real estate sector, over the past 12 years, HASCO has leveraged its strengths from the trust of investors and customers, its ability to mobilize and optimally use capital, and its team of highly specialized personnel to expand its business into areas such as import-export of goods, petroleum, raw materials for animal feed, animal feed, packaging, and more.

As a multi-industry financial corporation, HASCO continuously pursues its mission of creating sustainable value-added projects invested in & developed by the Corporation. The HASCO Corporation’s ecosystem is expected to contribute to the transformation of many regions, contributing to the sustainable development of the community and the country.

2. The “hardships” on the decade-long journey of business development

HASCO Corporation is a multi-industry group, operating in many different locations in Vietnam. With its large scale, HASCO faced many challenges in its business operations, especially in human resource management and work management.

Human Resource Management

Previously, HASCO managed human resources by storing information on paper and in logbooks. Updating employee information was often done manually, which was time-consuming and labor-intensive. This led to situations where employee information was not updated in a timely manner, affecting the processing of insurance and benefits settlements.

Additionally, HASCO used various channels to process requests and forms, including email, SMS, Zalo, etc. Processing requests through multiple channels caused employees to spend extra time forwarding them, which impacted work efficiency.

Traditional timesheets were the tool HASCO used for employee timekeeping. The timesheets were stored and processed solely by the HR and administration department. Only at the end of the month were the timesheets sent to employees for review and appeals. This made the timesheet processing very time-consuming and labor-intensive.

Work Management

Regarding work management, HASCO used traditional tools like email and official documents for task assignment, briefings, and operations. Work progress updates were often done manually through meetings, emails, or written reports. This resulted in infrequent progress updates, leading to delays or missed deadlines.

HASCO has many member companies, each with various departments. Communication and coordination for work processing between companies and departments were often slow, and the large volume of work caused overlaps.

HASCO’s leadership approved and confirmed internal documents through various channels, including phone calls, Zalo, Email, or had to be physically present at the office to sign them. This made the approval and confirmation of internal documents time-consuming and inconvenient for business operations.

The problems HASCO faced were due to its corporate model, with many member companies in different locations, each unit having its own business sector and certain internal management differences.

To address these challenges, HASCO chose to undergo digital transformation with 1Office. 1Office provides a full range of features necessary for internal administration, including: human resource management, work management, asset management, document management, financial management, and more. 1Office has an intuitive, user-friendly interface suitable for Vietnamese users. 1Office also offers an All-In-One experience, allowing users to manage all business operations on a single platform.

3. Turning challenges into advantages with 1Office

HASCO is one of the major economic corporations in Vietnam, operating in many fields. With a workforce of over 300 people, HASCO recognized the importance of digital transformation in enhancing the company’s operational efficiency.

In 2021, HASCO chose the 1Office total enterprise management solution to implement digital transformation in human resource administration and work management. After implementation, 1Office brought positive changes to HASCO, specifically as follows:

Human Resource Administration

After implementing 1Office, HASCO’s human resource administration processes were fully digitized, saving time and improving management efficiency. Specifically, 1Office helped HASCO:

• Save over 80% of the time spent updating personnel information, with labor contracts stored centrally and more scientifically.
• The process for timesheet explanation requests is set up transparently with automated approval levels, eliminating transfer time. Employees can track their daily work shifts.
• Request form data is automatically synchronized with the timesheet, while shift scheduling and timekeeping data are calculated automatically, reducing timesheet processing time for the HR department by up to 90%.

Beyond that, 1Office also provides HASCO employees with a modern, convenient, and digitized work environment. Employees can easily access personnel information, check in/out, request leave, and more, anytime, anywhere.

Task Management

With 1Office, HASCO has built a centralized system for managing plans and action goals, helping departments easily track, update information, and coordinate closely with each other. As a result, task processing efficiency has increased, and interactions between departments have become more professional.

In addition, HASCO has established an online workflow system, enabling easy collaboration between divisions and departments. The workflow is designed to be simple and intuitive, making it easy for users to understand and execute. Internal assessments show that after implementing 1Office, the work processing experience and efficiency of HASCO’s staff have increased by up to 80%.

Previously, the process of signing and approving documents at HASCO was manual, leading to wasted time and costs for printing and delivery. Electronic signing on 1Office helps leaders and employees who need to make proposals, eliminating waiting time and saving significant costs on printing and internal delivery between departments.

With the positive changes brought by 1Office, HASCO has enhanced its operational efficiency in human resource administration and task management. This contributes to helping HASCO improve its competitive capabilities and achieve sustainable development.

4. Conclusion

The implementation of the 1Office solution has helped HASCO successfully undergo digital transformation in human resource administration and task management. 1Office is a comprehensive solution that meets business management needs.

To achieve effective digital transformation, businesses need to choose a solution that suits their needs and scale. 1Office is a worthwhile consideration for businesses seeking a comprehensive and effective business management solution.