Nhat Huy Group digitally transforms with 1Office to optimize business operations

Nhat Huy Group is a leading professional manufacturing corporation in Vietnam, with 19 years of global export experience, 7 product segments, a system of 10 factories, and a workforce of 1,500 employees. Nhat Huy Group has successfully undergone digital transformation with the partnership of 1Office.

Mounting Challenges as the Company Grew Stronger

Nhat Huy Group is one of the leading enterprises in Vietnam and the region in mining, manufacturing & exporting across three industrial sectors: stone in building materials, supporting industries, and wood production and processing. Nhat Huy Group has built an ecosystem of products that support and connect value with each other.

Since 2004, Nhat Huy Group has made remarkable development milestones in the global market with outstanding achievements in its product ecosystem: mineral powder, filler masterbatch, PVC compound, natural stone, quartz slabs, fabricated stone, and finger joint wood panels. Nhat Huy has consistently and persistently developed, always innovating production with superior product lines in the supporting industry, bringing customers the value of successful connections and sustainability. 

The company constantly changes, innovates, and expands new projects with 10 factories and a nationwide production system. This extensive system created HR management challenges, prompting Nhat Huy to always seek a “root cause” solution. Nhat Huy Group recognized its difficulties with daily timekeeping, where employees used fingerprint scanners. However, when someone forgot to clock in, HR staff had to manually operate the scanner to verify for the employee. In particular, manual operations and emailing attendance reports were prone to errors.

Additionally, every month, the HR department would email timesheets along with remaining leave balances to all office employees on the 1st of the month so they could track their leave allowance. In cases of sporadic, short-term leave, HR couldn’t check the remaining leave days. Consequently, compiling attendance data using books and papers was time-consuming and prone to errors, which affected the payroll.

Furthermore, Nhat Huy also faced issues with recruitment and document storage. Manually entering recruitment data and storing CVs was time-consuming. Employee records were stored in Excel files and hard copies. These records were easily lost, contained errors, and were inconvenient to update or search for information. This resulted in delays in getting approvals from departments and management.

Digital Transformation with 1Office

In the context of a challenging economy, Nhat Huy Group focused on investing in human resource development and seeking new members for growth. Therefore, Nhat Huy decided it needed to undergo digital transformation with 1Office to optimize the management of its existing workforce, recruit and retain talent, while also saving time and resources, increasing employee productivity, and aiming for the sustainable development of the entire group.

Moreover, after using the 1Office software, Nhat Huy company saw the benefits in payroll calculation. The 1Office software consolidates data from timekeeping, KPIs, sales, and salary advances to automatically calculate salaries and update payslips for employees.

The 1Office software shortens the time and simplifies the process of storing candidate information and CVs. CVs are complete and logical, with a clear candidate care history. Stakeholders involved in specific recruitment campaigns can access all information, progress, and results, facilitating convenient approvals.

-> See more: 5 Steps to Build an Effective Process Management System with 1Office

In addition, Nhat Huy Group applied 100% of its other HR processes and saw positive changes in optimizing time and resources. This included processes for training, asset allocation and retrieval, ordering and distributing office supplies, and booking company cars and meeting rooms. For these processes, 1Office can link objects on the system such as payment/receipt vouchers, goods, materials, etc., and integrate digital signatures into the steps, helping department heads quickly grasp the situation.

In the rapidly changing international trade environment, Nhat Huy Group has adapted promptly while maintaining stability, simultaneously developing new business areas and human resources to prepare for future growth. That is why Nhat Huy chose to digitally transform with 1Office to optimize management, increase productivity, save time, and create a comfortable environment that provides the best conditions for each individual to develop, create, innovate, and contribute to the collective.

After digitally transforming its human resource management, Nhat Huy continued to implement digital transformation in managing processes, production tasks, business operations, inventory, revenue, and expenditures across its factory system, moving towards digitalization and comprehensive enterprise management, achieving complete optimization on a single platform.

Nhat Huy Group is one of many businesses that have trusted and used 1Office to solve the digital transformation challenge and optimize their business operations. This is an effective step and a wise investment decision, with reasonable costs but significant impact in professionalizing comprehensive enterprise management, creating a solid foundation that helps the company confidently achieve its overall mission and goals.

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